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Multiple text-box header in MS Word jumps around when I paste text into document body.

Posted on 2014-02-03
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Last Modified: 2014-02-10
I have MS WORD 2003. We have a letterhead made up of a graphic logo and text boxes. Rather than typing a letter onto a new, plain document, I like to copy and paste onto the document with the letterhead. Sometimes it works beautifully, other times the letterhead jumps off the page and/or the letter body overlaps the text boxes. I don't know why this happens Perhaps someone can help. Please see attachments below.
dummy-letterhead-2013--2-.rtf
dummy-letterhead-2013-3.rtf
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Question by:sheana11
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LVL 34

Expert Comment

by:Dan Craciun
ID: 39830482
Put your letterhead inside the header of the page in Word, then modify the page layout so the text starts beneath the header.
See attachment.

HTH,
Dan
Q-28355264-v1.rtf
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LVL 34

Expert Comment

by:Dan Craciun
ID: 39830493
And the problem document, pasted in the first comment's template.
As you can see, no problems.
Q-28355264-v2.rtf
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Author Comment

by:sheana11
ID: 39846967
Hi,

Can you please tell me the exact steps you took to insert the text boxes and graphic into the header? Did you do it in one step? Thanks in advance.
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Expert Comment

by:Dan Craciun
ID: 39846990
- Cut the text boxes (CTRL+X)
- go to Insert->Header->Blank (or Insert->header->Edit header if you already have a header)
- paste the text boxes (CTRL+V)
- go to Page Layout->Page setup, click on the lower right corner for full options
- on the options dialog box, click on Layout and adjust the header distance as needed
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Author Comment

by:sheana11
ID: 39847024
Do you open a new blank document, and paste each text box and graphic one at a time? Sorry, I'm having trouble with this. Thanks for your patience.
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Expert Comment

by:Dan Craciun
ID: 39847046
I used the the same document.

See pictures:
select first text boxshift click to select the rest of text boxesCut the selection
Insert blank headerPaste the text boxesClick on Close the header and footer
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Author Comment

by:sheana11
ID: 39847062
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LVL 34

Accepted Solution

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Dan Craciun earned 500 total points
ID: 39847074
Nope. You pasted only the logo/image, not the rest of the text boxes.

You can take the text boxes one by one: select, cut (control-X), go to header->edit header, paste.

Rinse, repeat.

You can tell if a text box is inside the header if it turns grey instead of black.
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Author Comment

by:sheana11
ID: 39847118
I'll get back to it shortly at work....have to leave.
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Author Comment

by:sheana11
ID: 39847201
Are you working with the same document, or are you opening up a new blank document to cut and paste to?
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Author Comment

by:sheana11
ID: 39847285
Well, I got it to work on MS Word 2003 at work....tonight I'll try again on 2013 and award your points!
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Author Comment

by:sheana11
ID: 39849172
I finally got it to work! Thanks so much for all your efforts to help me learn.
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Author Closing Comment

by:sheana11
ID: 39849174
Is a great expert and teacher.
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LVL 34

Expert Comment

by:Dan Craciun
ID: 39849399
Glad I could help!
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