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centralising liscence management

Posted on 2014-02-04
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Last Modified: 2014-02-12
if you work in larger organisations with a larger ict infrastructure, hosting endless databases and applications, is it common to store all liscence evidence with a central team, or is ownership of the liscences per area of the business, i.e. whoever owns this database or this application keeps hold of the liscences for that given area. Are there any risks associated with not centrally storing/managing the liscences, and letting teams hold on to their own? it seems an issue but I am struggling to justify why.. posted in the database sections section as these are the apps under scrutiny in our organisation. I dont work in ICT I work in risk so getting an insight into how you do things elsewhere would be very useful..
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Question by:pma111
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slightwv (䄆 Netminder) earned 500 total points
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Biggest issues for a single keeper of licenses:
Violating them and wasting money.

If everyone has their own, they may duplicate or not be able to take advantage of bulk licensing.  They may have 'unused' licenses when another department goes out and buys the same product.

Over time, people come and go.  You will lose track of what you actually own.

Then you get into auditing...  How will you even know if you are actually in compliance or not?  Try getting information from several different areas to get a 'big picture'.

If you cannot tell, I'm a strong advocate of centralized reporting.
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by:pma111
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how do the rules work with say a user accessing 20 oracle databases, do they need one named user liscence, or 20?
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by:slightwv (䄆 Netminder)
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From your previous question on Oracle licensing you know it is sort of a mess.

Disclaimer:
This is my personal opinion based ONLY on what I believe to be accurate from past dealings.  When it comes to how Oracle licenses, all bets are off!

I believe that once a user is named, they can access oracle products no matter where they are.

I believe I posted the doc links in the previous question but just in case:
http://www.oracle.com/us/corporate/pricing/olsadef-ire-v122304-070549.pdf

I'll leave the interpretation of the definition below up to you:

Named User Plus: is defined as an individual authorized by you to use the programs which are installed on a single server or multiple servers, regardless of whether the individual is actively using the programs at any given time. A non human operated device will be counted as a named user plus in addition to all individuals authorized to use the programs, if such devices can access the programs. If multiplexing hardware or software (e.g., a TP monitor or a web server product) is used, this number must be measured at the multiplexing front end. Automated batching of data from computer to computer is permitted. You are responsible for ensuring that the named user plus per processor minimums are maintained for the programs contained in the user minimum table in the licensing rules section; the minimums table provides for the minimum number of named users plus required and all actual users must be licensed.
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