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color coding internal emails outlook 2010 and exchange 2010

Posted on 2014-02-04
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Last Modified: 2014-02-10
We have an exchange 2010 environment and using outlook 2010.  I have a user who wants to color code all internal emails.  I tried looking at http://www.msoutlook.info/question/680 but /O does not work I think because exchange 2010 uses X400 not X.500.  Has anyone been able to do this internally, if so how?
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Question by:mmercaldi
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David Lee earned 2000 total points
ID: 39833449
Here's one way to do this.

1.  Create a rule that sets a category for any messages received from your domain.  You can name the category anything you want.  
2.  Create a conditional formatting rule.  
3.  Go to the Advanced tab of the filter dialog-box.
4.  Click the "Field" pulldown and select "All Mail fields", "Cateogries".  
5.  Click the "Condition" pulldown and select "contains".  
6.  Enter the category name you used in the rule you created in step #1.  
7.  Click the "Add to List" button
8.  Click OK
9.  Set your font color
10. Ok your way out of the dialog-boxes

You should be in business.  Each time a message arrives the first rule will assign it to the designated category.  The conditional formatting rule will see that the item is a member of the designated category and will color it appropriately.
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Author Comment

by:mmercaldi
ID: 39835987
Blue Devil can you please explain how you do step 1 to include all emails from my domain?
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LVL 76

Expert Comment

by:David Lee
ID: 39836025
Sure.  Set the rule condition to "with specific words in the sender's address".  Click "specific words" in the edit area at the bottom of the "Rules Wizard" dialog-box.  In the "Specify a word or phrase ..." area enter "@yourdomain.com" where "yourdomain.com" is your domain (e.g. company.com).  Click the "Add" button.  Finish filling the rule out and you should be in business.  Make sure that there isn't a rule further down in your list of rules that removes all categories.  If there is, then either disable or set the rule you're creating to stop processing rules when it runs.
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