Solved

Use of an InfoPath Form for Offline Users to Contribute to a SharePoint List

Posted on 2014-02-04
5
504 Views
Last Modified: 2014-06-06
Hi, I have created a List within SharePoint which uses an InfoPath Form to add new data to the list.  However, some users are working remotely and will not always be able to connect to the network and SharePoint List.  So I would like to create a similar InfoPath Form that can be embedded in an email that they can create and submit their information.  How can I do this?
I am limited in the fact that I can only use InfoPath and SharePoint not SharePoint designer.

Thanks for your help!
0
Comment
Question by:DnGreenwood
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
5 Comments
 
LVL 28

Expert Comment

by:clayfox
ID: 39833192
You can setup SharePoint offline.  That is the best, then when they return online it syncs the list.
That way they continue to use the exact same form.  It is the old Groove product which in 2010 became SharePoint WorkSpace and was included in Office Enterprise.
0
 

Author Comment

by:DnGreenwood
ID: 39833564
Thanks for your response.  Unfortunately I don't want the users to be synching up the list for offline use.  It is too large and contains information that I don't want replicated on users computers.  
Can I just embedd the same form in an email for them to use?  Then when they send it to a central mailbox where the owner of the mailbox just hits a submit button on the form?    Or is better to have users store a copy of the form on their computer and use that copy to fill out and hit submit?
0
 
LVL 28

Accepted Solution

by:
clayfox earned 500 total points
ID: 39833583
Yah, that is the issue, is that the sync is not automatic they would have to open each form, on site and be able to submit it. Typically it will take some tweaking of your form to recognize that it is prefilled out, etc.  Also not sure how much you can do with a list form versus a library form.  Not sure you can save a copy of the form without submitting it, have not tried that.
0
 

Author Comment

by:DnGreenwood
ID: 39834323
I will give that a try.  I will try to see if I can include as an attachment to an email and build into the form a Save button to see if that would help.
0
 

Author Closing Comment

by:DnGreenwood
ID: 40118105
It seems that there is no easy solution to this.  Thanks Clayfow for your help!
0

Featured Post

PeopleSoft Has Never Been Easier

PeopleSoft Adoption Made Smooth & Simple!

On-The-Job Training Is made Intuitive & Easy With WalkMe's On-Screen Guidance Tool.  Claim Your Free WalkMe Account Now

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

The canonical version of this article is on my web site here: http://iconoun.com/articles/collisions/ A companion presentation is available here: http://iconoun.com/articles/collisions/Unicode_Presentation.pdf
The new Microsoft OS looks great, is easier than ever to upgrade to, it is even free.  So what's the catch?  If you don't change the privacy settings, Microsoft will, in accordance with the (EULA) you clicked okay to without reading, collect all the…
Viewers will learn the different options available in the Backstage view in Excel 2013.
If you’ve ever visited a web page and noticed a cool font that you really liked the look of, but couldn’t figure out which font it was so that you could use it for your own work, then this video is for you! In this Micro Tutorial, you'll learn yo…

717 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question