Solved

Use of an InfoPath Form for Offline Users to Contribute to a SharePoint List

Posted on 2014-02-04
5
499 Views
Last Modified: 2014-06-06
Hi, I have created a List within SharePoint which uses an InfoPath Form to add new data to the list.  However, some users are working remotely and will not always be able to connect to the network and SharePoint List.  So I would like to create a similar InfoPath Form that can be embedded in an email that they can create and submit their information.  How can I do this?
I am limited in the fact that I can only use InfoPath and SharePoint not SharePoint designer.

Thanks for your help!
0
Comment
Question by:DnGreenwood
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
5 Comments
 
LVL 28

Expert Comment

by:clayfox
ID: 39833192
You can setup SharePoint offline.  That is the best, then when they return online it syncs the list.
That way they continue to use the exact same form.  It is the old Groove product which in 2010 became SharePoint WorkSpace and was included in Office Enterprise.
0
 

Author Comment

by:DnGreenwood
ID: 39833564
Thanks for your response.  Unfortunately I don't want the users to be synching up the list for offline use.  It is too large and contains information that I don't want replicated on users computers.  
Can I just embedd the same form in an email for them to use?  Then when they send it to a central mailbox where the owner of the mailbox just hits a submit button on the form?    Or is better to have users store a copy of the form on their computer and use that copy to fill out and hit submit?
0
 
LVL 28

Accepted Solution

by:
clayfox earned 500 total points
ID: 39833583
Yah, that is the issue, is that the sync is not automatic they would have to open each form, on site and be able to submit it. Typically it will take some tweaking of your form to recognize that it is prefilled out, etc.  Also not sure how much you can do with a list form versus a library form.  Not sure you can save a copy of the form without submitting it, have not tried that.
0
 

Author Comment

by:DnGreenwood
ID: 39834323
I will give that a try.  I will try to see if I can include as an attachment to an email and build into the form a Save button to see if that would help.
0
 

Author Closing Comment

by:DnGreenwood
ID: 40118105
It seems that there is no easy solution to this.  Thanks Clayfow for your help!
0

Featured Post

Salesforce Made Easy to Use

On-screen guidance at the moment of need enables you & your employees to focus on the core, you can now boost your adoption rates swiftly and simply with one easy tool.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Note:  There are two main ways to deploy InfoPath forms:  Server-side and directly through the SharePoint site.  Deploying a server-side InfoPath form means the form is approved by the Administrator, thus allowing greater functionality in the form. …
In case you ever have to remove a faulty web part from a page , add the following to the end of the page url ?contents=1
Viewers will learn how to maximize accessibility options in an Excel workbook for users with accessibility issues.
The view will learn how to download and install SIMTOOLS and FORMLIST into Excel, how to use SIMTOOLS to generate a Monte Carlo simulation of 30 sales calls, and how to calculate the conditional probability based on the results of the Monte Carlo …

730 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question