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Use of an InfoPath Form for Offline Users to Contribute to a SharePoint List

Posted on 2014-02-04
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Last Modified: 2014-06-06
Hi, I have created a List within SharePoint which uses an InfoPath Form to add new data to the list.  However, some users are working remotely and will not always be able to connect to the network and SharePoint List.  So I would like to create a similar InfoPath Form that can be embedded in an email that they can create and submit their information.  How can I do this?
I am limited in the fact that I can only use InfoPath and SharePoint not SharePoint designer.

Thanks for your help!
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Question by:DnGreenwood
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Expert Comment

by:clayfox
ID: 39833192
You can setup SharePoint offline.  That is the best, then when they return online it syncs the list.
That way they continue to use the exact same form.  It is the old Groove product which in 2010 became SharePoint WorkSpace and was included in Office Enterprise.
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Author Comment

by:DnGreenwood
ID: 39833564
Thanks for your response.  Unfortunately I don't want the users to be synching up the list for offline use.  It is too large and contains information that I don't want replicated on users computers.  
Can I just embedd the same form in an email for them to use?  Then when they send it to a central mailbox where the owner of the mailbox just hits a submit button on the form?    Or is better to have users store a copy of the form on their computer and use that copy to fill out and hit submit?
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Accepted Solution

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clayfox earned 1000 total points
ID: 39833583
Yah, that is the issue, is that the sync is not automatic they would have to open each form, on site and be able to submit it. Typically it will take some tweaking of your form to recognize that it is prefilled out, etc.  Also not sure how much you can do with a list form versus a library form.  Not sure you can save a copy of the form without submitting it, have not tried that.
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Author Comment

by:DnGreenwood
ID: 39834323
I will give that a try.  I will try to see if I can include as an attachment to an email and build into the form a Save button to see if that would help.
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Author Closing Comment

by:DnGreenwood
ID: 40118105
It seems that there is no easy solution to this.  Thanks Clayfow for your help!
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