Solved

Define Dynamic Excel Range Based on Column in Unsorted data set

Posted on 2014-02-04
3
441 Views
Last Modified: 2014-02-11
Hello Experts,

I am having hard time trying to work this out. Maybe there is no simple solution for this. I have data in the following format.

Daily      1
Daily      2
Monthly      1
Daily      3
Monthly      2

I want to define 2 ranges which will select data based on first column. So a range named Daily will only select rows where the value in the first column is Daily. I can do it if the data is sorted but that is not going to be the case always.

Do you think this is doable?

Thank you for your time.
0
Comment
Question by:spattewar
3 Comments
 
LVL 23

Assisted Solution

by:NBVC
NBVC earned 250 total points
ID: 39833866
You cannot do it unless it's sorted.  Perhaps you can extract the same info somewhere else sorted?  And use that reference instead...
0
 
LVL 81

Accepted Solution

by:
byundt earned 250 total points
ID: 39834433
If you don't have a gazillion rows of data, you can use an array formula to return "filtered" values. In the formula below, cell H1 contains "Daily" and the goal is to return a value from column B when column A also contains "Daily". When the list is exhausted, the formula returns an empty string (looks like a blank).
=IFERROR(INDEX($B:$B,SMALL(IF($A$1:$A$5=H$1,ROW($B$1:$B$5),""),ROWS(H$2:H2))),"")

To array-enter a formula:
1.  Select the cell, then click in the formula bar
2.  Hold Control and Shift keys down
3.  Hit Enter, then release all three keys

If done correctly, Excel will respond by adding curly braces { } surrounding your formula. If you don't see them, repeat steps 1 to 3.

If you are using the "filtered" values in a data validation dropdown, you should do so with a named range using a Refers To formula like:
=$H$2:INDEX($H$2:$H$100,MATCH("",$H$2:$H$100,0)-1)
DynamicFilteredListsQ28356442.xlsx
0
 
LVL 22

Author Comment

by:spattewar
ID: 39851304
Thanks NBVC and byundt for your answers.

I ended up splitting the data on 2 different sheets.

Thanks again for your time.

Regards.
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Drop Down List with Unique/Distinct Values (Part II - ComboBox or ListBox and Data Validation List Bonus!) David Miller (dlmille) Intro This article focuses on delivering unique, sorted lists to list objects (e.g., ComboBox, ListBox) and Dat…
This article descibes how to create a connection between Excel and SAP and how to move data from Excel to SAP or the other way around.
This Micro Tutorial will demonstrate how to use longer labels with horizontal bar charts instead of the vertical column chart.
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.

911 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

22 Experts available now in Live!

Get 1:1 Help Now