Solved

Define Dynamic Excel Range Based on Column in Unsorted data set

Posted on 2014-02-04
3
448 Views
Last Modified: 2014-02-11
Hello Experts,

I am having hard time trying to work this out. Maybe there is no simple solution for this. I have data in the following format.

Daily      1
Daily      2
Monthly      1
Daily      3
Monthly      2

I want to define 2 ranges which will select data based on first column. So a range named Daily will only select rows where the value in the first column is Daily. I can do it if the data is sorted but that is not going to be the case always.

Do you think this is doable?

Thank you for your time.
0
Comment
Question by:spattewar
3 Comments
 
LVL 23

Assisted Solution

by:NBVC
NBVC earned 250 total points
ID: 39833866
You cannot do it unless it's sorted.  Perhaps you can extract the same info somewhere else sorted?  And use that reference instead...
0
 
LVL 81

Accepted Solution

by:
byundt earned 250 total points
ID: 39834433
If you don't have a gazillion rows of data, you can use an array formula to return "filtered" values. In the formula below, cell H1 contains "Daily" and the goal is to return a value from column B when column A also contains "Daily". When the list is exhausted, the formula returns an empty string (looks like a blank).
=IFERROR(INDEX($B:$B,SMALL(IF($A$1:$A$5=H$1,ROW($B$1:$B$5),""),ROWS(H$2:H2))),"")

To array-enter a formula:
1.  Select the cell, then click in the formula bar
2.  Hold Control and Shift keys down
3.  Hit Enter, then release all three keys

If done correctly, Excel will respond by adding curly braces { } surrounding your formula. If you don't see them, repeat steps 1 to 3.

If you are using the "filtered" values in a data validation dropdown, you should do so with a named range using a Refers To formula like:
=$H$2:INDEX($H$2:$H$100,MATCH("",$H$2:$H$100,0)-1)
DynamicFilteredListsQ28356442.xlsx
0
 
LVL 22

Author Comment

by:spattewar
ID: 39851304
Thanks NBVC and byundt for your answers.

I ended up splitting the data on 2 different sheets.

Thanks again for your time.

Regards.
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article descibes how to create a connection between Excel and SAP and how to move data from Excel to SAP or the other way around.
Access developers frequently have requirements to interact with Excel (import from or output to) in their applications.  You might be able to accomplish this with the TransferSpreadsheet and OutputTo methods, but in this series of articles I will di…
The viewer will learn how to use the =DISCRINV command to create a discrete random variable, use this command to model a set of probabilities and outcomes in a Monte Carlo simulation, and learn how to find the standard deviation of a set of probabil…
Many functions in Excel can make decisions. The most simple of these is the IF function: it returns a value depending on whether a condition you describe is true or false. Once you get the hang of using the IF function, you will find it easier to us…

685 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question