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Override Access's default error message when a duplicate value is entered

Posted on 2014-02-04
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Last Modified: 2014-02-05
I have a users form based on a users table where the primary key is the username. I'd like to add code to give my own error message when a duplicate username is entered instead of Access's default error message.

Is it preferable to put this code in the BeforeUpdate event of the control or the form? Or somewhere else?

Can anyone provide me with sample code?

Thank you!
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Question by:jrmcanada2
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6 Comments
 
LVL 15

Expert Comment

by:gplana
ID: 39834700
I would put on the before insert of form (and also before update if your users can change the username of an existing record.

Normally control events looks for things like format and form events look for things like duplicates, so put it on the form level.

Hope it helps. Regards.
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LVL 75
ID: 39834705
The Duplicate Error is only rendered in the Form Error event. Consequently, you will need to trap that error number there, wherein you can display your own error message.
Note that Errors rendered in the Form Error event occur before the Before Update event.

mx
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Author Comment

by:jrmcanada2
ID: 39834730
Thanks for the suggestions so far. Allow me to be a little clearer about what I'm looking for.

If someone duplicates a username (either by entering a new duplicate or changing an existing one), I'd like to pop up an error message of my own. I currently have no preference if the warning pops up as soon as the duplicate is entered or if it pops up when Access tries to update the table (either through a save button, switching records, or closing the form).

At no point do I want to see Access's error message.

So my questions are:

1. Is it better to display the warning as soon as the duplicate is entered or to display it when the form attempts to update the record?

2. Can someone provide me with an appropriate code sample?

Thanks again!
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LVL 19

Assisted Solution

by:MINDSUPERB
MINDSUPERB earned 800 total points
ID: 39834750
Hello jrmcanada2,

You may use a similar code below on the BeforeEvent in your username textbox:

If DCount("Username", "tblSample", "[Username]= '" & Me.Username & "'") > 1 Then

MsgBox "Username is duplicated."
DoCmd.CancelEvent

Else

"Your Code"

End If

Sincerely,

Ed
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LVL 75

Accepted Solution

by:
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform) earned 800 total points
ID: 39834763
"as soon as the duplicate is entered"
Yes.

The code posted above should, except ... the count will never be >1 because no duplicates will be allowed, so the code s/b:

If DCount("Username", "tblSample", "[Username]= " & Chr(34) & Me.Username & Chr(34) ) = 1 Then

MsgBox "Username is duplicated."
DoCmd.CancelEvent

Else

"Your Code"

End If
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LVL 19

Expert Comment

by:MINDSUPERB
ID: 39834782
Thanks, Joe.

You are right.

Sincerely,

Ed
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