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Conference room presentation/collaboration system

Posted on 2014-02-06
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Last Modified: 2016-11-23
One of my clients, a small engineering firm, has asked me to design a new presentation/collaboration system in their conference room. First and foremost they
want a networked computer system to access and view files on the network, possibly including CAD lite. That part I'm not so worried about, but they are also
Interested in video conferencing and virtual white board options, but those are definitely secondary wants that they are willing to give up depending on cost. They would like people to be able to easily connect their own devices. They are pretty much set on a largish (60") TV/Monitor. I'm thinking wired  video connections in the conference table and some kind of switch to go between the dedicated system and guest systems,KVM? but am interested in any wireless solutions, blue tooth or over the WIFI network, for example software that can be installed on their laptops and the display system. I guess I could use something simple like RDP or VNC, but any other ideas are welcome. With Video conferencing I'm thinking web cam and Skype? What are options to connect to phone systems? Do most or all video conferencing systems require the same software on both ends?  Any recommendation on really dependable wireless keyboard and mouse? What about tablet integration options?


Display:
flat screen TV/Monitor, I’m leaning towards LED.



Space:
The room is relatively small, a conference in the middle table that seats 8.


Display:
They are set on a 60" TV/Monitor, I'm thinking LED, there are windows in the room, so glare is a concern, they do have custom blinds that do a decent job of blocking the light, but there is a warm glow in the room, it may be diffuse enough to not cause glare.



PC:
We are a dell shop, I'm thinking an Optiplex Win7 64bit 8GB RAM, good vid card with HDMI.


MISC:
Video switch KVM?, Wireless keyboard and mouse,AV cabinet for PC and other equipment, webcam.


Looking forward to suggestions!
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Question by:precisenets
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ola_erik earned 1500 total points
ID: 39840083
I guess you need to collaborate between people on both ends, take a look at teamviewer before anything else. If I remember correctly you should be able to buy one license for the conference room and let all users collab to that space with free portable installers, tablets and iphones etc are supported. Bandwidth issues can be bottleneck if you are 8+ ppl.

I've seen a demo of epson interactive whiteboard and it was very nice but not on the cheap side. Also, I have no idea how reliable it is over time, there are for instance special pens that need to communicate with some reciever.

hmm, here is a demo:
http://www.youtube.com/watch?v=rcHK2Vi4hHk
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