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Autoreply to a Distribution Group

Posted on 2014-02-10
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Last Modified: 2014-03-17
I have a Distribution Group that people inside and outside the domain send emails to Power@domain.com
I need to configure that only when people outside the domain sends an email to Power@domain.com they will Automatic response from Exchange server (if it’s inside the domain it won’t do anything)
Any suggestion on how I can perform this task?
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Question by:Tufin
6 Comments
 
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Expert Comment

by:Will Szymkowski
Comment Utility
You can do what your looking for using the Hub Transport rules in Exchange 2007. Do the following...

- Open EMC
- Expand Organization Config>Hub Transport
- Transport Rules Tab
- New Rule
- First Window (give the rule a name)
- Conditions "From users inside of outside the organization" select Scope = outside
- Conditions "Sent to a member of a distribution list" select your distribution group
- Actions "send a bounce message to the sender with enhanced status code"

You will need to modify the Message code with message you want. This is not completely driven toward what you are looking for as this is a "enhanced status code" message but there is no other way to do this from the server side rules.

Will.
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Author Comment

by:Tufin
Comment Utility
what other solution does the market offers beside this... because there have to be a normal solution to this problem
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Expert Comment

by:Vijaya Babu Sekar
Comment Utility
The best way you would need to create "Transport Rule" so that you can enable for only from External SMTP Domain. Thanks.
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Accepted Solution

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Md. Mojahid earned 500 total points
Comment Utility
1.Create a fake user account with the email alias you want people to send the messages to
2.Create a distribution group that contains the members who will receive messages sent to the fake user. If users from outside the Exchange organization will send messages to this group, make sure that non-authenticated users are allowed to send messages to this group.
3.Under the recipient configuration in Exchange, set the fake user account to forward messages to the distribution group. This is configured under the “Delivery Option” properties on the “Mail Flow Settings” tab. Make sure to check the box that says “Deliver messages to both forwarding address and mailbox”.
4.Log in to the fake user’s account with the full Outlook client. Create a rule that will apply to every message that is received. Choose “have server reply using a specific message” for the action.
One other thing to check if you’re having problems is to make sure that auto-replies are enabled for the Exchange organization. They may not be by default. In Exchange 2007 / 2010 this is configured under Organization Configuration -> Hub Transport -> Remote Domains. Right click on the * (default) remote domain and go to properties. The “Allow Automatic Replies” option in under the “Message Format” tab.
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Author Comment

by:Tufin
Comment Utility
Hi MD,

your solution works but it creates a big security risk (Loops) when i allow automatic replies unser the message format tab

do you know of any good relabile and trustworthy software to create the automatic reply?
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Author Closing Comment

by:Tufin
Comment Utility
didnt find about the loop but he still gave the best answer
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