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Looking for a two factor authentication solution for Office 365

Posted on 2014-02-10
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Last Modified: 2014-02-25
I have an environment setup with 10 onsite and 20 offsite users. All using Office 365 E3 with SharePoint and exchange online.

NOTE: The offsite uses have VPN access but never use it, forcing them to use it is not an option.

We currently have ADFS working with no problems, but we are looking to implement two factor authentication .

What types of two factor authentication are available and what do you think the best solution would be?
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Question by:TRTurner
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Expert Comment

by:David Paris Vicente
ID: 39847408
For office 365 there are 3 methods for two factor authentication:

Swivel PinSafe, RSA SecureID and PIV, everyone as limitations.

My advice is to check here Two-Factor Authentication and check your company security policies.

After choose the one that comply with your needs and budgets.

Regards
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by:David Johnson, CD, MVP
ID: 39847822
Easiest to implement is Phone Factor https://www.phonefactor.com/buy.shtml which is now owned by Microsoft.
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by:Vasil Michev (MVP)
ID: 39848272
AD FS (federated users) does NOT work with phone factor yet. Every other 2FA solution available atm will also have different limitations, due to the fact that not all applications have a web component to display the 2FA options. So every Office 2013 app will not respect 2FA, same goes for mobile apps, etc.

If you can read another questions on EE, take a look at:

http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Microsoft_Office_365/Q_28348835.html

If not just tell me to repeat my answers here :)
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Vasil Michev (MVP) earned 500 total points
ID: 39849383
OK, I stand corrected - they just released the 2FA support for federated users:

http://blogs.office.com/2014/02/10/multi-factor-authentication-for-office-365/

Now let's see how long it will take for them to post the documentation...
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Expert Comment

by:David Johnson, CD, MVP
ID: 39849431
So every Office 2013 app will not respect 2FA, same goes for mobile apps, etc.
 
There is an app for IOS/Android.

Users who are enrolled for multi-factor authentication are required to configure App Passwords in order to use Office desktop applications, including Outlook, Lync, Word, Excel, PowerPoint, and SkyDrive Pro.

Microsoft will be adding 2FA to their office desktop apps this year

http://technet.microsoft.com/en-us/library/dn383636.aspx
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Expert Comment

by:Vasil Michev (MVP)
ID: 39849446
Yes, there are finally some good news on that front.

App passwords are not really useful, they are practically a way to bypass the 2FA and none of our clients are interested in such solution.

Let's hope that they will bring support for 2FA to their mobile applications as well. Which reminds me to spam some comments on that blog post :)
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Expert Comment

by:sharepointguru14
ID: 39852126
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Author Comment

by:TRTurner
ID: 39853590
Could I base the two factor auth on a certificate or MAC address of the computer?
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Expert Comment

by:David Johnson, CD, MVP
ID: 39853639
No since they will not be something only you have.  Anyone using the computer will have those items.
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Author Comment

by:TRTurner
ID: 39853711
bummer, I was thinking they would know the username and password and have the cert to make it two factor.
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Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 39862333
You may want to check out AuthAnvil -- I've used it in a number of situations and it works quite well.

https://www.scorpionsoft.com/office365

Jeff
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Author Closing Comment

by:TRTurner
ID: 39887266
Thanks
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