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Outlook 2013 AutoFill Fields - Any Options

Posted on 2014-02-10
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Last Modified: 2014-03-11
I am looking for a way to have some "data fields" automatically filled in when writing an email.
Example:


From: smith_sue
Sent: Monday, February 10, 2014 3:35 PM
To: jones_bob
Subject: Test Message

<<To:>>

This is a test message sent to you from <<From:>>
You will need to respond two business days from <<Sent:>>
This is just an example of what I would like to be able to do.
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Question by:salkeiz
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by:David Lee
ID: 39849025
Filled in how?  For example, what would <<To:>> be filled in with?
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Author Comment

by:salkeiz
ID: 39849099
I am sorry I should have been a little more clearer.
I would like <<To:>> to be the name in the To: box, <<From:>> to be filled in from the From: box. As in many MS Office products there system fields that I would like to take advantage of to prefill as many spaces as possible.
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LVL 76

Expert Comment

by:David Lee
ID: 39849753
What you're describing is a mail merge.  Will you be sending the same message to a group of recipients, or do you want to do this for every message you send?
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Author Comment

by:salkeiz
ID: 39858161
I have an email template that I send to a single person.
In the email there are some places where I put some information from the computer.
An examples is there is a sentence that says;
"<<employee name?>> I have not received a time and attendance entery for today (<<todays date>>)."

I have to type the employees name, yet this is the name of the receipant or the name in the To: field. I also have to type in the date, when it seems the system knows what the date is.

Thank you for any kind of help that can be provided.
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David Lee earned 400 total points
ID: 39885231
I apologize for taking so long to get back to you.  I'd lost track of this question.

There are two ways to handle this.  One, use a macro that you would run on these messages.  It would fill in the name and date for you.  Two, is to use a macro that runs as the messages are sent.  It too would fill in the name and data for you, but you wouldn't need to run a macro to do that.  The code would do it automatically as the message leaves your mailbox.  For this approach to work, we'd need some way of identifying these messages so the solution would know which ones to act on.  Which approach do you prefer?
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