Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

Outlook 2013 AutoFill Fields - Any Options

Posted on 2014-02-10
5
Medium Priority
?
271 Views
Last Modified: 2014-03-11
I am looking for a way to have some "data fields" automatically filled in when writing an email.
Example:


From: smith_sue
Sent: Monday, February 10, 2014 3:35 PM
To: jones_bob
Subject: Test Message

<<To:>>

This is a test message sent to you from <<From:>>
You will need to respond two business days from <<Sent:>>
This is just an example of what I would like to be able to do.
0
Comment
Question by:salkeiz
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
5 Comments
 
LVL 76

Expert Comment

by:David Lee
ID: 39849025
Filled in how?  For example, what would <<To:>> be filled in with?
0
 

Author Comment

by:salkeiz
ID: 39849099
I am sorry I should have been a little more clearer.
I would like <<To:>> to be the name in the To: box, <<From:>> to be filled in from the From: box. As in many MS Office products there system fields that I would like to take advantage of to prefill as many spaces as possible.
0
 
LVL 76

Expert Comment

by:David Lee
ID: 39849753
What you're describing is a mail merge.  Will you be sending the same message to a group of recipients, or do you want to do this for every message you send?
0
 

Author Comment

by:salkeiz
ID: 39858161
I have an email template that I send to a single person.
In the email there are some places where I put some information from the computer.
An examples is there is a sentence that says;
"<<employee name?>> I have not received a time and attendance entery for today (<<todays date>>)."

I have to type the employees name, yet this is the name of the receipant or the name in the To: field. I also have to type in the date, when it seems the system knows what the date is.

Thank you for any kind of help that can be provided.
0
 
LVL 76

Accepted Solution

by:
David Lee earned 1200 total points
ID: 39885231
I apologize for taking so long to get back to you.  I'd lost track of this question.

There are two ways to handle this.  One, use a macro that you would run on these messages.  It would fill in the name and date for you.  Two, is to use a macro that runs as the messages are sent.  It too would fill in the name and data for you, but you wouldn't need to run a macro to do that.  The code would do it automatically as the message leaves your mailbox.  For this approach to work, we'd need some way of identifying these messages so the solution would know which ones to act on.  Which approach do you prefer?
0

Featured Post

Free learning courses: Active Directory Deep Dive

Get a firm grasp on your IT environment when you learn Active Directory best practices with Veeam! Watch all, or choose any amount, of this three-part webinar series to improve your skills. From the basics to virtualization and backup, we got you covered.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Mailbox Overload?
You need to know the location of the Office templates folder, so that when you create new templates, they are saved to that location, and thus are available for selection when creating new documents.  The steps to find the Templates folder path are …
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…

722 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question