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How do I count criteria from a dropdown list on a form in a Microsoft Access report?

Posted on 2014-02-12
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Last Modified: 2014-02-13
I have a combo box linked to field "Case Contact Method" with "Face-to-Face", "Phone", and "Other" as the drop down list criteria. The user will click a button which will prompt for start and end date then run a report (based on a query) pulling first name, last name, and Case Contact Method. This list is populated. I have a total count for all contacts but would like a broken down count for each at the bottom of the report based on the dates provided in the date range prompt mentioned.

I believe this would require a DCount function but I cannot get the syntax right.
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Question by:OneByte
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PatHartman earned 500 total points
ID: 39854261
You could use DCount() but then you'd need to know what all the values are and modify the report if they changed.  I would create a totals query and add a subreport to the report footer to display it.  It will be sort of a recap.

Select ContactMethod, Count(*) AS RecCount
From YourTable
Group By ContactMethod
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Author Comment

by:OneByte
ID: 39854425
Works out fine with the query as a sub report. Thanks. It's not that big of a deal but is there a way I can have the others listed and displaying zero if there are none within the dates set?
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LVL 37

Expert Comment

by:PatHartman
ID: 39857425
If you have a table that has a complete list, add that to a query and use a left join that says select all rows from the list table and matching rows from the table with the data.
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