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Automatically Connect Lync Sessions

Posted on 2014-02-14
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Last Modified: 2014-04-15
I have a Lync 2013 infrastructure.  I was recently asked if I could somehow make two clients connect automatically on a schedule.  For example, every Tuesday night at 7:00pm, each client would automatically connect to a meeting, content would be recorded, video and audio would start automatically, and the session would terminate 3 hours later.  Any ideas on how to pull this off?
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Question by:marrj
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Leon Fester earned 2000 total points
ID: 39925903
This can be done quite easily by using Archiving:

With archiving enabled, you only need to be a participant in the meeting to automatically record. There are some limitations as to what can be archived.

The following types of content can be archived:

•Peer-to-peer instant messages


•Conferences (meetings), which are multiparty instant messages


•Conference content, including uploaded content (for example, handouts) and event-related content (for example, joining, leaving, uploading sharing, and changes in visibility)


•Whiteboards and polls shared during a conference


The following types of content are not archived:

•Peer-to-peer file transfers


•Audio/video for peer-to-peer instant messages and conferences


•Desktop and application sharing for peer-to-peer instant messages and conferences


Lync Server also does not archive Persistent Chat conversations. To archive Persistent Chat conversations, you must enable and configure the compliance service, which is a component that can be deployed with Microsoft Lync Server 2013, Persistent Chat Server. For details, see Planning for Persistent Chat Server in the Planning documentation.
Have a look at how you can access the Archives and check if it satisfies your requirements.

How Do I Access Archived Data?
Access to archived data is dependent on where the data is stored:

• Microsoft Exchange storage. If you choose the Exchange integration option, Lync Server deposits the archiving content in the Exchange 2013 store for all users who are homed on Exchange 2013, and who have had their mailboxes put on In-Place Hold. Archived data is stored in user mailboxes Recoverable items folder, which is generally invisible to users, and can only be searched by users with an Exchange Discovery Management role. Exchange enables federated search and discovery, along with SharePoint, if it is deployed. For more details about storage, retention, and discovery of data stored in Exchange, see the Exchange 2013 and SharePoint documentation.


• Lync Server storage. If you set up Lync Server 2013 Archiving databases for storage of Lync Server data, Lync Server deposits archiving content in the Lync Server Archiving databases (SQL Server databases) for any users not homed on Exchange 2013, and who have not had their mailboxes put on In-Place Hold. This data is not searchable, but it can be exported to formats that are searchable using other tools. For details about exporting data stored in Archiving databases, see Exporting Archived Data in the Operations documentation.

More information:
http://technet.microsoft.com/en-us/library/jj204900.aspx
http://technet.microsoft.com/en-us/library/jj205225.aspx
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