oo7ml
asked on
Document Tagging / Library System
Hi,
I am looking for a software to manage all of my work documents. Our company operates in several different markets and different employees manage different markets, however the majority of them need to access shared documents.
At the moment, the server has a parent folder for each market and documents are placed into these accordingly, however as mentioned above, several of these documents are used by more than one market (employee group) so we want to be able to have one master version on the server that can be easily accessed by all.
Does anyone know of any software that would allow you to do the following:
REQUIREMENTS
01 - I would like to be able to copy all of our documents into one large folder and then assign / tag them with different categories (markets), along with the other custom tags
02 - i would like to be able to add notes to each document / record in the Document Manager... not that show in the actual document, but in each Document / Database record
03 - ability to search using the document manager
I am looking for a software to manage all of my work documents. Our company operates in several different markets and different employees manage different markets, however the majority of them need to access shared documents.
At the moment, the server has a parent folder for each market and documents are placed into these accordingly, however as mentioned above, several of these documents are used by more than one market (employee group) so we want to be able to have one master version on the server that can be easily accessed by all.
Does anyone know of any software that would allow you to do the following:
REQUIREMENTS
01 - I would like to be able to copy all of our documents into one large folder and then assign / tag them with different categories (markets), along with the other custom tags
02 - i would like to be able to add notes to each document / record in the Document Manager... not that show in the actual document, but in each Document / Database record
03 - ability to search using the document manager
SOLUTION
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ASKER CERTIFIED SOLUTION
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You're welcome. I have no experience with, or expertise on, WordPress, so I can't give you an opinion based on actual usage. I just went to the WordPress Codex page, the online manual/documentation for WordPress, to see if I could find enough material to give you an opinion based on my general document management experience. However, I wasn't able to learn enough to know if your idea of a basic internal WordPress installation would work. The good news is if there are some missing features, I would guess that the WordPress APIs would allow you to overcome any shortcomings, especially the Metadata API, Options API, Plugin API, and Quicktags API. Regards, Joe
ASKER
Yeah, i've thought about it a bit further and i think it could work very well as i can create custom post types for different types of documents, while also assigning them to a category and adding tags and notes to them
Yes, that makes good sense! While I wouldn't call it a "real" document management system, it appears to meet your requirements. But one question for you — Search — does WordPress have enough capability in the search arena to meet your needs?
ASKER
Yes it has very good search capabilities.
I also have a plugin that works as a FileManager system that has very advanced features.
I also have a plugin that works as a FileManager system that has very advanced features.
Well, then, it sounds as if it is going to meet your requirements. Give it a spin, and if it comes up short in any area, the Plugin API (or one of the other APIs) should allow you to fill the gap. Regards, Joe
ASKER
I was thinking that we could setup a basic internal Wordpress installation as that has all of the categories, tags and notes that are needed?
What would be your opinion on this?