Solved

Outlook to send separate e-mails when subject contains "confidential"

Posted on 2014-02-18
3
628 Views
Last Modified: 2014-03-08
Hello Experts,

I use the Sharefile Outlook Plugin to send confidential files to my clients, and in addition to having my clients as recipients of the e-mails, I also CC and BCC other staff at my office, so they can then save that correspondence in a folder in our document repository in the network.

I would like the following to be done, if possible from one e-mail:

1.

Instruct Outlook to send separate e-mails, when the subject contains the word "Confidential", and if the domain of the e-mail addresses is the same as my e-mail address, then send e-mail as is, with attachments to intra-office recipients only.

2.

Then, once the regular e-mail has been sent to all intra-office recipients, call and apply the Sharefile Outlook Plug-in and send to all recipients outside of the office
The Sharefile plugin converts all attachments into a secure link, where the e-mail recipients have to connect to our website and download files.

Thank you very much in advance for any help you can provide.
0
Comment
Question by:SuraDalbin
3 Comments
 
LVL 42

Accepted Solution

by:
Rob Jurd, EE MVE earned 500 total points
ID: 39914073
Hi,

You're wanting Outlook to replicate essentially what it does by BCC?  For the first part of your question why do you not just bcc to everyone you need to rather than send separate emails?

I can't see you being able to do this without writing your own plugin and even then when dealing with a 3rd party will complicate things.

Really the best solution is to compose two emails, one for internal staff and one for external and BCC both.  Or BCC everyone with the sharefile link, that way your email servers aren't getting bloated with attachments.

Rob
0
 

Author Closing Comment

by:SuraDalbin
ID: 39915428
Thank you Rob, that makes sense.
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Finding original email is quite difficult due to their duplicates. From this article, you will come to know why multiple duplicates of same emails appear and how to delete duplicate emails from Outlook securely and instantly while vital emails remai…
Read this checklist to learn more about the 15 things you should never include in an email signature.
Internet Business Fax to Email Made Easy - With  eFax Corporate (http://www.enterprise.efax.com), you'll receive a dedicated online fax number, which is used the same way as a typical analog fax number. You'll receive secure faxes in your email, f…
Here's a very brief overview of the methods PRTG Network Monitor (https://www.paessler.com/prtg) offers for monitoring bandwidth, to help you decide which methods you´d like to investigate in more detail.  The methods are covered in more detail in o…

773 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question