Want to protect your cyber security and still get fast solutions? Ask a secure question today.Go Premium

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 413
  • Last Modified:

How to set up list(s) for 3-level dependent data validation lists?

Hello - I'm an Access developer that has been tasked with spiffing up a spreadsheet that holds employee rewards. It has the expected data: division, department, reward area, reward type, etc...

It wasn't a problem to set up the Division-Department table for dependent data validation lists, but now they are telling me they want to add a 3rd level of "Section".

so, is there a smart way to set up for a 3-level grid?

If it's just a single 3-column grid, how do you keep from getting Dept values in the Dept DVL that are repeated for every Section element?

If it's 2 2-column grids of Division-Departments, and then Departments-Sections, then the user has to keep it straight as time goes by and they have to maintain those grids.

Thanks
0
mlagrange
Asked:
mlagrange
  • 2
1 Solution
 
DreamboatCommented:
I don't personally know how to do it offhand; however, they call this "conditional" or "cascading" drop downs.

Here's just one MVP's solution.

http://www.contextures.com/xlDataVal02.html

Debra specifically demonstrates a 3rd list. Just scroll down about halfway.
0
 
mlagrangeAuthor Commented:
Thanks - I my situation was a more complicated, but your link led me to:

http://blog.contextures.com/archives/2010/03/31/dependent-data-validation-from-pivot-tables/

And I was able to base off of that. As one of the commenters noted, her (his?) solution was geared for Excel 2003, and it's a little easier now that you can "Repeat All Item Labels", so you don't have to find the last matching item, just the first one. I was able to get by with a combination of OFFSET(), MATCH() and COUNTIF()

Thanks again
0
 
DreamboatCommented:
You're welcome. Glad you got it sorted.
0

Featured Post

Become an Android App Developer

Ready to kick start your career in 2018? Learn how to build an Android app in January’s Course of the Month and open the door to new opportunities.

  • 2
Tackle projects and never again get stuck behind a technical roadblock.
Join Now