Solved

How to set up list(s) for 3-level dependent data validation lists?

Posted on 2014-02-20
3
377 Views
Last Modified: 2014-02-24
Hello - I'm an Access developer that has been tasked with spiffing up a spreadsheet that holds employee rewards. It has the expected data: division, department, reward area, reward type, etc...

It wasn't a problem to set up the Division-Department table for dependent data validation lists, but now they are telling me they want to add a 3rd level of "Section".

so, is there a smart way to set up for a 3-level grid?

If it's just a single 3-column grid, how do you keep from getting Dept values in the Dept DVL that are repeated for every Section element?

If it's 2 2-column grids of Division-Departments, and then Departments-Sections, then the user has to keep it straight as time goes by and they have to maintain those grids.

Thanks
0
Comment
Question by:mlagrange
  • 2
3 Comments
 
LVL 22

Accepted Solution

by:
Dreamboat earned 500 total points
Comment Utility
I don't personally know how to do it offhand; however, they call this "conditional" or "cascading" drop downs.

Here's just one MVP's solution.

http://www.contextures.com/xlDataVal02.html

Debra specifically demonstrates a 3rd list. Just scroll down about halfway.
0
 

Author Comment

by:mlagrange
Comment Utility
Thanks - I my situation was a more complicated, but your link led me to:

http://blog.contextures.com/archives/2010/03/31/dependent-data-validation-from-pivot-tables/

And I was able to base off of that. As one of the commenters noted, her (his?) solution was geared for Excel 2003, and it's a little easier now that you can "Repeat All Item Labels", so you don't have to find the last matching item, just the first one. I was able to get by with a combination of OFFSET(), MATCH() and COUNTIF()

Thanks again
0
 
LVL 22

Expert Comment

by:Dreamboat
Comment Utility
You're welcome. Glad you got it sorted.
0

Featured Post

Find Ransomware Secrets With All-Source Analysis

Ransomware has become a major concern for organizations; its prevalence has grown due to past successes achieved by threat actors. While each ransomware variant is different, we’ve seen some common tactics and trends used among the authors of the malware.

Join & Write a Comment

What is a Form List Box? (skip if you know this) The forms List Box is the alternative to the ActiveX list box. If you are using excel 2007, you first make sure you have a developer tab (click the Orb)->"Excel Options"->Popular->"Show Developer tab…
This tutorial explains how to create a series of drop-down lists that are dependent upon prior selections to guide (“force”) the user to make the correct selection and reduce data errors within Microsoft Excel. Excel 2010 was used for this tutorial;…
This Micro Tutorial will demonstrate in Microsoft Excel how to add style and sexy appeal to horizontal bar charts.
This Micro Tutorial demonstrates in Microsoft Excel how to consolidate your marketing data by creating an interactive charts using form controls. This creates cool drop-downs for viewers of your chart to choose from.

743 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

15 Experts available now in Live!

Get 1:1 Help Now