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# Excel Combining Text

Posted on 2014-02-21
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Believe this is an easy question, but just cant figure it out.  Simplified, by spreadsheet has two basic fields; an identifier (A, B, C etc) and a text remarks field.  What I want to do is combine all of the A's remarks, all of the B's remarks etc.

Understand I could manually do this using transpose for each group, but since it is a very long list, I was hoping for an easier way.  Thanks!

A      Remark1
A      Remark2            A      Remark1      Remark2      Remark3
A      Remark3      to      B      Remark4      Remark5
B      Remark4            C      Remark6      Remark7      Remark8      Remark9
B      Remark5
C      Remark6
C      Remark7
C      Remark8
C      Remark9
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Question by:PhxDB

LVL 4

Expert Comment

ID: 39876956
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Author Comment

ID: 39876991
Actually, that is what I plan to do once I transpose the Remarks into a single row:

A  B2&":"&C2&";"&D2   to make
A  Remarks1; Remarks2; Remarks3

But I cant figure out how to first get them lined up like that.  Tried to use If statements, but that got way to unwieldy  to go down the length of the list.  Thanks
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LVL 39

Expert Comment

ID: 39877055
Simplest way - to do it with VBA macro. Is it acceptable?
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Author Comment

ID: 39877061
Not very good at VBA, but will give it a shot.  Thanks.
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LVL 19

Accepted Solution

regmigrant earned 500 total points
ID: 39877074
try the attached - it uses index and match to swap columns for rows as follows
=IF(\$D2=INDIRECT("A"&COLUMN()-5+MATCH(\$D2,\$A\$1:\$A\$10,0)),INDIRECT("B"&COLUMN()-5+MATCH(\$D2,\$A\$1:\$A\$10,0)),"")

Obviously you will need to adjust the arrays (A1:A10) to match your data and have a unique list of identifiers in column D (use autfilter, copy, unique values only)

let me know if the adjustment is problematic
transpose.xlsx
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Author Closing Comment

ID: 39877095
That was exactly what I was looking for.  Thanks regmigrant!
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