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Customer Info Field on Detail Section - Microsoft Access Report

Hi,

I am trying to prepare an aging report with the following format but I am having a hard time placing the Customer ID, PO No., Customer, Contact and Telephone on the Detail Section. If I put the information in the detail section the information repeats for each record and I don't want that. If I put the information on the header section then the format of the report change completely and is not as I mention below.

I need the following format on the report:

Header Section:

Customer ID Invoice Date 0-30 31-60 61-90 Over 90 Amount Due P.O. No.
Customer
Contact
Telephone
----------------------------------------------------------------------------------------------------------------------------

Detail Section:

1021 1001 1/11/2014 0.00 100.00 0.00 0.00 100.00
Test Company, Inc. 1040 1/20/2014 50.00 0.00 0.00 0.00 50.00
Howarth Johnson 1111 1/20/2014 50.00 0.00 0.00 0.00 50.00
(787) 343-4343 1222 1/20/2014 50.00 0.00 0.00 0.00 50.00
1302 1/20/2014 50.00 0.00 0.00 0.00 50.00
1212 1/20/2014 50.00 0.00 0.00 0.00 50.00

Report Footer Section:
------- -------- ------ ------ ------------
250.00 100.00 0.00 0.00 350.00

What problem I am experiencing:

Header Section:

Customer ID Invoice Date 0-30 31-60 61-90 Over 90 Amount Due P.O. No.
Customer
Contact
Telephone
----------------------------------------------------------------------------------------------------------------------------

Detail Section:

1021 1001 1/11/2014 0.00 100.00 0.00 0.00 100.00
Test Company, Inc.
Howarth Johnson
(787) 343-4343

1021 1040 1/20/2014 50.00 0.00 0.00 0.00 50.00
Test Company, Inc.
Howarth Johnson
(787) 343-4343

1021 1111 1/20/2014 50.00 0.00 0.00 0.00 50.00
Test Company, Inc.
Howarth Johnson
(787) 343-4343

and So on........

Report Footer Section:
------- -------- ------ ------ ------------
250.00 100.00 0.00 0.00 350.00

Attached you will find a sample of the report I am trying to accomplish on Microsoft Access. The report is an exact copy as done on Peachtree or Sage 50. I understand that there is a way to do it on Access because I saw a report from a Microsoft Access application which was able to do it but I don't have access to the source code in order to see what they did to accomplish that.

Please, any help will be appreciate it.

Thanks and Regards,
agedreceivablesreport.jpg

ASKER CERTIFIED SOLUTION

Samantha Moore

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Scott McDaniel (EE MVE )

You could Group the report by the CustomerID, and then also by the Address info. That would allow you to show the address data only one time, and then include the Invoice information in the Detail section.

Subreports work also, but create unnecessary overhead, and are generally more difficult to maintain.

mmoralespr

ASKER

Excellent, it resolved my problem. But the report takes a while before is ready for printing. I suppose it is the extra processing because of the subreport.

Thanks and Regards,

Michael

Scott McDaniel (EE MVE )

But the report takes a while before is ready for printing

And it'll only get worse as you get more data in the database.

I'd suggest you try the Grouping method, as Access handles this much more efficiently than it does subreports.