MS Excel formula not working on all cells

I have a Excel file that I dump my credit card info into.

From that I have a column that has all the Category data or key words and the category description in the next column.  So that when a purchase of "McDonalds" or "Hungry Jacks" or "Pizza Hut" shows up the formula looks through the list and finds a match and automatically inputs "Eating Out" in the Category (Auto) column.

The problem I have is that it works for some cells but not others. Some lines return a value as they find a keyword, but others do not. Excel throws up a warning of a "Value not available error" but I cant see why it is doing this as its the same value as previous cells.

Can any one see why it is not working in some cells and let me know why please?

I have attached the file.
Who is Participating?
byundtConnect With a Mentor Commented:
Your formula requires an exact match for the text in column B compared to the text in column G. If there is not an exact match, then #N/A! will be the result.

Your formula in cell F4 is a possible solution. I'd add a wildcard character at the end. In so doing, you can capture many more purchase categories:
=INDEX(H:H,MATCH(LEFT(B4,6) & "*",G:G,0))
Naresh PatelTraderCommented:
Sir byundt,

may I have request you to explain how it works?   "*"!!!!

VLOOKUP, HLOOKUP and MATCH can all use the wildcard characters ? and *. The ? matches any single character, while * matches any combination (or none) of characters. Their behavior is like SUMIF, SUMIFS, COUNTIF and COUNTIFS in that respect.

In the suggested formula, we are looking for a match for the first 6 characters of cell B4. Anything at all may follow those 6 characters in column G and it would still be a match.

You might argue that 6 characters is not enough. That's a point worthy of discussion. You might also argue that we should try for an exact match first. That could happen with:

Or if cbpee is using Excel 2010 or later, it is possible to use Microsoft's "Fuzzy Lookup Add-In for Excel" to do the matching:

Free Tool: ZipGrep

ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

One of a set of tools we're offering as a way to say thank you for being a part of the community.

Naresh PatelTraderCommented:
You not Brad You Are Brad Pitt...... Hero  !!!!!!

Thanks  :)
cbpeeCTOAuthor Commented:
Hi All,

Wow amazing stuff, think I just learnt 4 hours in 2 minutes. Makes a lot more sense now that I see you put it that way.

Byundt - yes Excel 2013. Very interesting stuff, looks like a lot more reading with "Fuzzy Lookup Add in for Excel"
So is that why on line 10, when I just had "AIR" for "AIR LIQUIDE" it was not working as "AIR" was only 3 letters, and it needs 6 as a minimum?
In the workbook you posted, there was nothing like Air Liquide in column G. So the formula is not going to find a match. But if you entered Air Liquide Alice Springs WA in column G, then you would find a match.
cbpeeCTOAuthor Commented:
Lightning fast response with a spot on answer and solution for a fix.
If you keep adding vendors to column G, the wildcard formula will find a higher proportion of matches in the future. In this respect, your workbook may be said to be "learning" from the mistakes that you keep correcting.
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.