Solved

How to create a shared calendar in Outlook/Exchange that requires approval before displaying events

Posted on 2014-02-26
5
2,655 Views
Last Modified: 2014-05-05
I am trying to create a company calendar where the few people in the company can enter their vacation days, sick time, travel days, etc. My problem is that I want each person in the company to be able to request the time without it showing up on the calendar until it has been approved. I have setup a shared calendar where it works except as soon as I request a day off, everyone sees it before it's approved. I don't want it to be visible on the calendar until it has been approved. Is this possible? I am running Exchange 2010 and Outlook 2010/2013.
0
Comment
Question by:G27
  • 3
  • 2
5 Comments
 
LVL 39

Assisted Solution

by:Adam Brown
Adam Brown earned 500 total points
ID: 39888947
You need to enable calendar processing and set up someone to act as a moderator for the calendar. http://exchangemaster.wordpress.com/2011/11/03/moderated-calendar-in-exchange-2010-using-a-resource-mailbox-for-calendars/ should give you a good explanation on what you need to do.
0
 

Author Comment

by:G27
ID: 39889041
Based on the link, it looks like I have to create a room. I would think this would get confusing for a user who is just trying to add some vacation days. I can hear them saying "What does a room have to do with my taking time off?". Is this the only way to do it?
0
 
LVL 39

Accepted Solution

by:
Adam Brown earned 500 total points
ID: 39889526
Room or Equipment mailboxes are the only type of mailboxes that have the moderation functionality available to them. The fact that it's a room mailbox isn't really displayed to the person who adds things to it, it just adds the moderation functionality to the mailbox and allows it to be selected as a meeting place in meeting invites. If you use the Equipment option, it wouldn't show up as a room in meeting invites.
0
 
LVL 39

Assisted Solution

by:Adam Brown
Adam Brown earned 500 total points
ID: 39889539
An alternative would be to set up a regular mailbox that someone maintains and have end users send meeting invites to the mailbox denoting what time they are going on vacation, then have someone periodically check and approve those meeting events. Just make it so no one but the person who is managing that mailbox has write access on the calendar folder.
0
 

Author Closing Comment

by:G27
ID: 40042775
Thanks for the help.
0

Featured Post

Does Powershell have you tied up in knots?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article lists the top 5 free OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their exchange server is no longer available or some other critical issue with exchange server or impor…
Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
Learn how to create and modify your own paragraph styles in Microsoft Word. This can be helpful when wanting to make consistently referenced styles throughout a document or template.
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…

813 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

15 Experts available now in Live!

Get 1:1 Help Now