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Subscript Out of Range When clearing contents

Posted on 2014-02-28
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Last Modified: 2014-03-08
I have noticed when I occasionally run the below code from the VBA panel I get Subscript Out of Range.  This only seems to happen if I were last in the worksheet called "REPORT-JAN".  If I then manually go to another worksheet and re-run the SUB then I do not have this issue..Any ideas why I get this message...Why should it matter what worksheet I am in when clearing a worksheet ?

Also if I want to clear everything in A-R, then what is the syntax for this...I fear that one day my data may go beyond row 5,000..Should I just find the LastRow or is there an easier way...

With Sheets ("REPORT-JAN")
.RANGE("A1:R5000").Clear Contents
End With
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Question by:upobDaPlaya
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16 Comments
 
LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 39896515
Check the name of the worksheet (tab name). If it isn't spelled exactly the same you will get that error.

Kevin
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 39896516
I'm sure this is not your problem and only a typing mistake, but this:

Clear Contents

should be:

ClearContents

Kevin
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Author Comment

by:upobDaPlaya
ID: 39896533
I checked and the TabName is spelled correctly and I have ClearContents
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LVL 81

Accepted Solution

by:
zorvek (Kevin Jones) earned 200 total points
ID: 39896536
Are you working with multiple workbooks? If so, try this:

With ThisWorkbook.Sheets ("REPORT-JAN")
.RANGE("A1:R5000").Clear Contents
End With

Kevin
0
 

Author Comment

by:upobDaPlaya
ID: 39896562
No..I am just working with 1 workbook relative to the code.  However, I did have multiple workbooks open at the time..

Whats the rule when you need to include Workbook...
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 39896566
You should always include it. Otherwise you are depending on Excel to determine where the Sheets collection is. I always use fully qualified references to ensure I get exactly what I am looking for.

So my code change did not help?

Kevin
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Author Comment

by:upobDaPlaya
ID: 39896595
It works now, however I was able to get it to work prior to my post, but occasionally it I would get the subscript msg.  Now that I have qualified the WS lets see if I no longer get any errors..I will run it multiple times tomorrow pm and let u know..thx
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LVL 80

Assisted Solution

by:byundt
byundt earned 200 total points
ID: 39896632
Further to Kevin's suggestion if you might go beyond 5000 rows of data, I often use the Intersect method to restrict the range to only those rows being used:
With ThisWorkbook.Worksheets("REPORT-JAN")
    Intersect(.UsedRange, .Range("A:R")).ClearContents
End With

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Brad
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LVL 31

Assisted Solution

by:Rob Henson
Rob Henson earned 100 total points
ID: 39900195
When clearing the data, is column R the full extent of the data or is there is anything beyond R which you are keeping?

If R is the full extent you can use the "Cells.Select" statement to select everything. I assume therefore that you could use "Cells.ClearContents" to clear everything.

Thanks
Rob H
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Author Comment

by:upobDaPlaya
ID: 39902370
Some very good feedback indeed. I do have data beyond col R, however I only want to delete thru col r, thus it sounds like the Intersect method would be the best ?
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LVL 80

Expert Comment

by:byundt
ID: 39902392
All of the methods suggested will clear the contents of A1:R5000. The Intersect method will go beyond row 5000 should data exist in those rows.

I assume by "delete" that you really mean to clear the contents. Actually deleting those cells (and moving up replacement cells from the bottom of the worksheet) would mess up any formulas that referenced the deleted cells.
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 39902424
That part of the code is fine. Only clear what you want to clear. If you want to clear from row 1 to the bottom of the worksheet then use:

    .RANGE("A:R").ClearContents

The ClearContents method is not frequently used so any decrease in speed clearing all rows versus the first 5,000 rows (which will be minimal anyway) will not be noticed.

Kevin
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Author Closing Comment

by:upobDaPlaya
ID: 39905341
I appreciated the multiple solutions and the forward thing questions.  Much appreciated.
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Author Comment

by:upobDaPlaya
ID: 39915124
Hi byundt..I am using the intersect method and it works great with the exception of what if I do not want the header row cleared..thus the range starts at A2..how then do I handle the part of your code that has ...... .Range("A:R")).ClearContents
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LVL 80

Expert Comment

by:byundt
ID: 39915240
How about:
    Intersect(.UsedRange, .Range("A2:R" & .Rows.Count)).ClearContents

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Author Comment

by:upobDaPlaya
ID: 39915253
Brilliant! Thanks
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