Solved

if In-Place Hold features also applies to the users archive as well. Does it need a license?

Posted on 2014-03-03
6
642 Views
Last Modified: 2014-03-05
Hello,
I would like to know if In-Place Hold features also applies to the users archive as well. For example if a user leaves the company can we put an In-Place Hold on the users archive so we can retain their old archived email as well as their mailbox without using up a licenses?

Also, regarding new feature that Microsoft is offering called inactive mailbox. Does inactive mailbox will apply to user's archive as well without using a license?

Manage Inactive Mailboxes in Exchange Online
http://technet.microsoft.com/en-us/library/dn144876(v=exchg.150).aspx

It doesn't mention anywhere that Inactive Mailbox will apply to archive. Also, when I am reading about the license, it is says that archiving feature will require license....So, I want to confirm to make sure that if you do use Inactive mailbox feature for archive as well, you don’t need a license.

Thank you.
0
Comment
Question by:claudiamcse
  • 3
  • 2
6 Comments
 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 39901629
What type of license do you have for Office 365?

If you have any of the following, as long as you implement In-Place hold before a mailbox is deleted, all data will be retained:
Office 365 Enterprise E3
Office 365 Education A3
Office 365 Government G3
Office 365 Enterprise E4
Office 365 Education A4
Office 365 Government G4
Exchange Online Plan 2
0
 
LVL 38

Expert Comment

by:Adam Brown
ID: 39901945
In-Place Hold applies to all of the email that the In-Place Hold policy applies to. If a mailbox has data that applies to an In-place hold policy, the In-Place hold will prevent deletion regardless of what type of mailbox it is, and the licensing for In-Place Hold is per user, not per mailbox, so it will not require additional licensing to apply in-place hold on a user's regular mailbox as well as their archive.

Inactive mailboxes are completely inaccessible until they are re-activated, so they also do not use a license. If you ever have a need to retrieve any information from an inactive mailbox, you must attach it to a properly licensed user before you can do so.
0
 
LVL 74

Accepted Solution

by:
Jeffrey Kane - TechSoEasy earned 500 total points
ID: 39902004
@acbrown2010 that is entirely not true.  I've tested this and it works just fine using a keyword search via In-Place eDiscovery.  You can retrieve the entire inactive mailbox and even export out to a .pst file.  No additional license is necessary for this.
0
Shouldn't all users have the same email signature?

You wouldn't let your users design their own business cards, would you? So, why do you let them design their own email signatures? Think of the damage they could be doing to your brand reputation! Choose the easy way to manage set up and add email signatures for all users.

 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 39902008
Here is a good overview of Inactive Mailboxes:
http://blog.kloud.com.au/2013/06/20/exchange-online-inactive-mailboxes/
0
 
LVL 38

Expert Comment

by:Adam Brown
ID: 39907735
@acbrown2010 that is entirely not true.  I've tested this and it works just fine using a keyword search via In-Place eDiscovery.  You can retrieve the entire inactive mailbox and even export out to a .pst file.  No additional license is necessary for this.
They changed that, then. They do that to O365 a lot.
0
 

Author Closing Comment

by:claudiamcse
ID: 39907940
Thanks!
0

Featured Post

Enabling OSINT in Activity Based Intelligence

Activity based intelligence (ABI) requires access to all available sources of data. Recorded Future allows analysts to observe structured data on the open, deep, and dark web.

Join & Write a Comment

This process describes the steps required to Import and Export data from and to .pst files using Exchange 2010. We can use these steps to export data from a user to a .pst file, import data back to the same or a different user, or even import data t…
Learn to move / copy / export exchange contacts to iPhone without using any software. Also see the issues in configuration of exchange with iPhone to migrate contacts.
how to add IIS SMTP to handle application/Scanner relays into office 365.
This video discusses moving either the default database or any database to a new volume.

743 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

8 Experts available now in Live!

Get 1:1 Help Now