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SharePoint 2010 Workflow Approval Process

Posted on 2014-03-05
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Last Modified: 2014-03-19
Hi,
   I am new to SharePoint and development. We have Office 365 and am using SharePoint 2013 in the cloud. We are using a default Library with SharePoint 2010 Approval Process. I have it set to start when an Item is New or Changed. I am noticing that when a user checks-out a document and makes changes then saves the document, the Approval Workflow is automatically start even though they never checked the document back in. I was told that they use to be able to do this. Is the WF auto start even when checked-out normal default behavior and they are mistaken or has something changed without my knowledge. If this is the default behavior what options do I have to ensure the WF is not started till they check-in the item?
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Question by:CooleyAdmin
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5 Comments
 
LVL 19

Expert Comment

by:Melih SARICA
ID: 39906324
Checkin an item or change an item is something different. When u handle the change event even though its not checked in wf ll be started.

While u use  versioning on a library checkin approval is something different
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Author Comment

by:CooleyAdmin
ID: 39906346
So are you saying by default that as soon as a document is saved it will start the workflow? If so is there a way to ensure the Document is Checked-In before the Workflow is started. I am asking this as we have users that will make vast changes and will do it over a time period and we don't want the Approval Process (Workflow) to be started until they have fully completed the changes.
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LVL 19

Expert Comment

by:Melih SARICA
ID: 39906375
Versioning in a library has The default approval for checkin.

U dont ave to create a wf for this.

 Under library settings->version setting enable content approval for this library
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Author Comment

by:CooleyAdmin
ID: 39906417
That I know I have that set however I need to send out notifications to the Approvers to approve the document. This is why I setup the WF and have is also auto approve or reject based on the Approval or Rejection of the Approvers.
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Accepted Solution

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Melih SARICA earned 750 total points
ID: 39906427
In lots of cases every save operation needs to be aproved  as a minor version and the last save can be a major version . u can handle this situation as a said maybe..
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