Solved

SharePoint 2010 Workflow Approval Process

Posted on 2014-03-05
5
397 Views
Last Modified: 2014-03-19
Hi,
   I am new to SharePoint and development. We have Office 365 and am using SharePoint 2013 in the cloud. We are using a default Library with SharePoint 2010 Approval Process. I have it set to start when an Item is New or Changed. I am noticing that when a user checks-out a document and makes changes then saves the document, the Approval Workflow is automatically start even though they never checked the document back in. I was told that they use to be able to do this. Is the WF auto start even when checked-out normal default behavior and they are mistaken or has something changed without my knowledge. If this is the default behavior what options do I have to ensure the WF is not started till they check-in the item?
0
Comment
Question by:CooleyAdmin
  • 3
  • 2
5 Comments
 
LVL 19

Expert Comment

by:Melih SARICA
ID: 39906324
Checkin an item or change an item is something different. When u handle the change event even though its not checked in wf ll be started.

While u use  versioning on a library checkin approval is something different
0
 

Author Comment

by:CooleyAdmin
ID: 39906346
So are you saying by default that as soon as a document is saved it will start the workflow? If so is there a way to ensure the Document is Checked-In before the Workflow is started. I am asking this as we have users that will make vast changes and will do it over a time period and we don't want the Approval Process (Workflow) to be started until they have fully completed the changes.
0
 
LVL 19

Expert Comment

by:Melih SARICA
ID: 39906375
Versioning in a library has The default approval for checkin.

U dont ave to create a wf for this.

 Under library settings->version setting enable content approval for this library
0
 

Author Comment

by:CooleyAdmin
ID: 39906417
That I know I have that set however I need to send out notifications to the Approvers to approve the document. This is why I setup the WF and have is also auto approve or reject based on the Approval or Rejection of the Approvers.
0
 
LVL 19

Accepted Solution

by:
Melih SARICA earned 250 total points
ID: 39906427
In lots of cases every save operation needs to be aproved  as a minor version and the last save can be a major version . u can handle this situation as a said maybe..
0

Featured Post

Highfive + Dolby Voice = No More Audio Complaints!

Poor audio quality is one of the top reasons people don’t use video conferencing. Get the crispest, clearest audio powered by Dolby Voice in every meeting. Highfive and Dolby Voice deliver the best video conferencing and audio experience for every meeting and every room.

Join & Write a Comment

The Scenario: Let’s say you have a quote worksheet in Excel that you use to work up sales figures and such for your clients. You utilize SharePoint to manage and keep track of these documents. You would like values from your worksheet to populate Sh…
I used to be SharePoint evangelist in our company, so my Outlook always full of questions about how to do this, or where I can find that. One day I found such an email with the following question: "how to attach 3-State workflow (one of the workflow…
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…
This video demonstrates how to create an example email signature rule for a department in a company using CodeTwo Exchange Rules. The signature will be inserted beneath users' latest emails in conversations and will be displayed in users' Sent Items…

707 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

13 Experts available now in Live!

Get 1:1 Help Now