Solved

Printing specific pages from a Word document that has section breaks

Posted on 2014-03-05
15
613 Views
Last Modified: 2014-03-10
I am trying to print specific pages from a Word document as a PDF file. However the pages I enter into the print range are not the pages that are being converted into the PDF file. I think this is because there are section breaks in the document that is affecting the page numbering. Is there an easy way to know exactly which pages I am printing out. For example, I think I am printing pages 13-14 but in reality it is actually pages 16-17 that are being output.
0
Comment
Question by:geeta_m9
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 6
  • 4
  • 3
  • +1
15 Comments
 
LVL 33

Assisted Solution

by:Paul Sauvé
Paul Sauvé earned 50 total points
ID: 39908324
You have to use p1s3-p4s3, where p is the page number and s is the section number...

The above example will print pages 1 to 4 of section 3. You must use the actual sequential page numbers in the section and NOT the number of the page in the footer.
0
 

Author Comment

by:geeta_m9
ID: 39908381
How can I tell what the page numbers are in a section, I.e., where can I find  that information?
0
 
LVL 33

Expert Comment

by:Paul Sauvé
ID: 39908406
If you display the Formatting marks, you will see the section breaks and page breaks: Display formatting
0
[Webinar] How Hackers Steal Your Credentials

Do You Know How Hackers Steal Your Credentials? Join us and Skyport Systems to learn how hackers steal your credentials and why Active Directory must be secure to stop them. Thursday, July 13, 2017 10:00 A.M. PDT

 

Author Comment

by:geeta_m9
ID: 39908586
Thanks. However, it does not tell me what the actual section or page numbers are. Is tat something I will need to keep track of manually?
0
 
LVL 76

Assisted Solution

by:GrahamSkan
GrahamSkan earned 150 total points
ID: 39908746
You can display page and section numbers in the status bar along the bottom edge of the application window. Right-click to bring up the window to choose what to show there.
0
 
LVL 33

Expert Comment

by:Paul Sauvé
ID: 39909659
Another QUICK way to do this is to use the cursor to select the pages, then use Print Selection:Print selection
0
 

Author Comment

by:geeta_m9
ID: 39909908
paulsuave - I tried doing as you suggested  by using my cursor to select the contents of the page and then using "print selection". The problem I am facing is that it isn't including the watermark and the header/footer in the output.
0
 
LVL 33

Expert Comment

by:Paul Sauvé
ID: 39910243
I am unable to make further suggestions since I don't know exactly HOW you set up your document pagination.

You say in your original question:
For example, I think I am printing pages 13-14 but in reality it is actually pages 16-17 that are being output
Try to print pages 10-11 and see if pages 13-14 print correctly!

Trial and error is all I can suggest at this time.
0
 
LVL 21

Expert Comment

by:Eric Fletcher
ID: 39912500
I've noticed that the selection method can run into problems with complex pagination.

The method GrahamSkan described above will display the current page and section number you need. The screen capture below shows that my cursor is on p89s20 -- although it is the 95th page of 98 in the document.Right-click in the status bar to choose display options
0
 

Author Comment

by:geeta_m9
ID: 39912986
How is it the status bar in your example is showing the page number on the left and mine doesn't?
Screen-Shot-2014-03-07-at-9.10.1.png
0
 
LVL 21

Accepted Solution

by:
Eric Fletcher earned 300 total points
ID: 39913574
You are running Word on a Mac; my screen shot was of Word 2010 on Windows 7. The method should be the same to alter what you see though: as GrahamSkan noted, just right-click the status bar and choose the items you want to have displayed.

Note that although your display does show the current section and apparent page number (i.e. section 2 and page 2 of 107), what you will need for printing is the Formatted page number. Managing what gets displayed on Word's status barThe Page Number shows x of y for the total number of printable sheets in the document whereas the Formatted Page Number displays the number as it will be displayed for a specific page. For example, the 12th page of a section set with lowercase Roman numerals would display as "xii".

In the document I had open for the above screen capture, my cursor was on a page formatted as 47 in section 9 — and it was the 53rd page of 98. To print the 10 pages from there to my formatted page 57 (which displays as "Page: 57  Section: 11  Page: 63 of 98"), I would need to use this range in the print dialog: p47s9-p57s11

Why two different apparent page numbers? The first 6 pages in my document are made up of 2 sections containing table of contents and a preface, so when the cursor is in the page actually numbered as 1, the status bar will display "Page: 1  Section: 3  Page: 7 of 98". It would have been nice if Microsoft had not used "Page" twice for two different things, but what can you do?
0
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 39913612
Eric,
I really want to say that your restraint from unnecessary comment when you cannot usefully do so, as opposed to your full, textually perfect and wholly relevant comments when it is useful is an example to all of us.
0
 

Author Comment

by:geeta_m9
ID: 39913728
I appreciate your detailed explanation. However, I am still unable to find the formatted page number in Word for Mac. In any event, your suggestion was very helpful and I think I will just output the relevant pages from the document using MS-Word on my PC.
0
 
LVL 21

Expert Comment

by:Eric Fletcher
ID: 39913800
Apparently this feature was dropped in Mac Word according to an MVP reply in this Microsoft forum. In case the link is cut, here's the gist of it: "what you're referring to was removed in Word 2008 - we had to fight just to get the Section numbering restored. Apparently there hasn't been enough clamoring for section page numbering, so that remains among the missing." (ref Bob Jones).

I must say I cannot understand why they would drop such a useful item.
0
 

Author Comment

by:geeta_m9
ID: 39917894
I agree...that's too bad. I appreciate your taking the trouble to look into this... thank you!
0

Featured Post

Free Tool: IP Lookup

Get more info about an IP address or domain name, such as organization, abuse contacts and geolocation.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article describes a method of delivering Word templates for use in merging Access data to Word documents, that requires no computer knowledge on the part of the recipient -- the templates are saved in table fields, and are extracted and install…
This article shows how to get a list of available printers for display in a drop-down list, and then to use the selected printer to print an Access report or a Word document filled with Access data, using different syntax as needed for working with …
This video walks the viewer through the process of creating an MLA formatted document, as well as a bibliography with citations.
Office 365 is currently available in five editions. Three of them are for business use: Office 365 Business Essentials, Office 365 Business, and Office 365 Business Premium. Two of them are for home/personal use: Office 365 Home and Office 365 Perso…

622 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question