Solved

How do we allow images in signature after disabling Outlook stationary?

Posted on 2014-03-07
4
230 Views
Last Modified: 2014-03-14
Hello experts

We are an organization of ~250 users.  We recently hired a new marketing director and on his task list for IT was to remove "random and unprofessional" signatures and stationary each employee was using.    We are using Office 07 and Exchange 07.  We went ahead and disabled stationary via group policy which seems to work fine.  Then our marketing director put together a "preferred" signature template for each employee which he sent out manually via e-mail and had everyone customize themselves.  This signature also contains a 4kb png company logo.  What we have been seeing is that sometimes the logo gets stripped out (possibly by stationary policy?) for some users.  

questions:  
1) is the way we are utilizing the stationary policy the best way to go?
2) are we "wasting a ton of space" on our servers by using this 4kb file across the board? if so what have other companies done to help ease the attachment/file sizes?
3) is there a streamlined or automated way to get these signatures in e-mail without relying on the user to manually customize it?
4) how do we prevent the stationary GP from stripping out the signature logo?

thanks for your insight!
0
Comment
Question by:integramed
  • 2
  • 2
4 Comments
 
LVL 63

Accepted Solution

by:
Simon Butler (Sembee) earned 500 total points
Comment Utility
The best thing to do is have NO images in the signatures. It is always marketing who want them. They also want the "See us at Stand 26 at some tinpot tradeshow no one cares about" in my experience.

Images can get your messages flagged as spam, and in a lot of cases shown as attachments rather than the inline image. As you have already noticed, you are getting a lot of 4kb attachments. If you send 1000 messages a day that is an additional 4mb of content in the database a day or 1.4gb a year.

If you insist, then do it at the server, using a signature tool. That way the signature isn't in your Exchange database and doesn't cause the bloat. It can also be controlled easier. Disable signature and stationary support in Outlook so only the "corporate" signature is applied.

Nothing done client side is efficient or manageable.

Simon.
0
 
LVL 1

Author Comment

by:integramed
Comment Utility
Thanks for your insight Simon.  Unfortunately he insists on an image being present.  Is there a signature tool you would recommend that works well w/ Exchange?
0
 
LVL 63

Expert Comment

by:Simon Butler (Sembee)
Comment Utility
I have used Exclaimer on a lot of my clients, which works well.
Most of the tools have demo versions, so I would download one that you like the look of and see how it works.
The usual way I use them is to have all of the relevant information in Active Directory, so the signature is built "on the fly". If someone changes job title then you just adjust it in AD and that is all that has to be done.

Simon.
0
 
LVL 1

Author Closing Comment

by:integramed
Comment Utility
thank you!
0

Featured Post

What Security Threats Are You Missing?

Enhance your security with threat intelligence from the web. Get trending threat insights on hackers, exploits, and suspicious IP addresses delivered to your inbox with our free Cyber Daily.

Join & Write a Comment

Utilizing an array to gracefully append to a list of EmailAddresses
Scam emails are a huge burden for many businesses. Spotting one is not always easy. Follow our tips to identify if an email you receive is a scam.
In this video we show how to create an email address policy in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.:  First we need to log into the Exchange Admin Center. Navigate to the Mail Flow…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

763 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

10 Experts available now in Live!

Get 1:1 Help Now