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Insert a character into an access field in a report

Posted on 2014-03-11
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Last Modified: 2014-03-17
I need to display a hyphen in an access report that is not in the data itself.

So in the example I included in the screen cap. 51D should end up as 51-D in the report.

This ones got me running in circles any help would be appreciated.

Thanks,
BTW I'm a newbie Access users.
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Question by:beatified
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9 Comments
 
LVL 18

Expert Comment

by:Jerry Miller
ID: 39921925
Looking at the representative data, you have the number is always two number and a letter. So iIn the query that you use to bind the data, you can use the LEFT and RIGHT functions.

ApartNumber: (LEFT([ApartmentNumber], 2) & '-' & RIGHT([ApartmentNumber],1))
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LVL 2

Author Comment

by:beatified
ID: 39921954
Ok that worked but its converting the Uppercase "D" to lower case "d". Is there a way to fix this?
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LVL 18

Accepted Solution

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Jerry Miller earned 2000 total points
ID: 39921967
You can use UCase to change it to upper case.

ApartNumber: (LEFT([ApartmentNumber], 2) & '-' & UCase(RIGHT([ApartmentNumber],1)))
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LVL 2

Author Comment

by:beatified
ID: 39921973
Thank you so much for giving me the newb version exactly what I needed.
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Author Comment

by:beatified
ID: 39921981
I will start another question if you have an answer for this since it is a different question. But the goal in this is to autofill a form I have in both word and PDF. Is it possible to overlay the data directly onto the PDF in Access. So that I only have to print once and not once for the form and once for the data? If so just answer Yes and I will post a new question.
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LVL 18

Expert Comment

by:Jerry Miller
ID: 39921995
I am sure it is possible, but a little out of what I have ever done. I know that you can export a report. Check out this link and see if it fits what you want to do.

http://office.microsoft.com/en-us/access-help/distribute-a-report-electronically-HA010206320.aspx
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LVL 2

Author Comment

by:beatified
ID: 39922010
Ok thanks I will probably post a question anyway so your welcome to take a stab at it if you want.
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LVL 2

Author Comment

by:beatified
ID: 39922014
One last thing everything is working fine except I'm getting 2 query reqests for data to match. As seen in the sreen caps. Any Idea what this is?
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LVL 18

Expert Comment

by:Jerry Miller
ID: 39922382
What does your query look like? Those are asking for parameters like you are expecting user input.
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