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Prevent printing of a report which is opened in preview mode

Posted on 2014-03-13
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Last Modified: 2014-03-14
Access 2010.

I have a report, which I wish to preview, but I want to prevent it from being printed.

Presently the report is opened in preview mode by a form embedded macro.

I am quite happy to use VBA instead if you can help me in that way.

Thanks
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Question by:Fritz Paul
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4 Comments
 
LVL 120

Accepted Solution

by:
Rey Obrero (Capricorn1) earned 1500 total points
ID: 39927841
open the form in design view

from the ribbon
Form Design Tools > design
     locate on the farther right side of the ribbon
       
     * convert forms macro to visual basic

copy the converted VBA codes and post here..

or you can try this in the Open event of the report

docmd.showtoolbar "ribbon", actoolbarno
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Author Comment

by:Fritz Paul
ID: 39928500
Although
docmd.showtoolbar "ribbon", actoolbarno
works, I can still right click and then select "print" and it prints.

Can I prevent the right click function also?

What I actually need is to prevent any print action while the report is open in preview mode.

In case you still need the code, I paste it below.

(Explanation of why: My form has a print control and a preview control. When I hit "print" the first time, the report is printed and marked as printed. Thereafter it should not be printed again, but through preview, I still want it to open just for viewing. I realise I will still be able to Print Screen, but that will give me a obiously invalid document.)

    DoCmd.RunCommand acCmdRefresh
    If (IsNull(RegNo)) Then
        MsgBox "Registration Number is still outstanding.", vbCritical, "Registration Number outstanding."
        DoCmd.CancelEvent
        Exit Sub
    End If
    If (IsNull(Invoice_No)) Then
        MsgBox "Invoice Number is still outstanding", vbCritical, "Invoice Number outstanding."
        DoCmd.CancelEvent
        Exit Sub
    End If
    If (CertPrinted = True) Then
        Beep
        MsgBox "This Certificate has already been printed", vbOKOnly, "Certificate already printed"
    End If
    DoCmd.OpenReport "rptManufacturingCert", acViewPreview, "", "", acNormal
   


cmdViewManuf_Click_Exit:
    Exit Sub

cmdViewManuf_Click_Err:
    MsgBox Error$
    Resume cmdViewManuf_Click_Exit
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LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 39928969
Although
docmd.showtoolbar "ribbon", actoolbarno
works, I can still right click and then select "print" and it prints.

use the following setting
Office button > access options > current database

uncheck the following
x
0
 

Author Closing Comment

by:Fritz Paul
ID: 39929042
"docmd.showtoolbar "ribbon", actoolbarno" in fact answered my initial question. It was only afterwards than I noticed that I could still right click and select print from the shortcut popup.
So I am left with another question, which I will put seperately. I do need to do the control with VBA, because I do not want users to be able to reset the function.
I have managed to switch the function off by the code below, but I do not get it on afterwards.

    For i = 1 To CommandBars.Count 'http://forums.aspfree.com/microsoft-access-help-18/disable-all-menu-bars-except-right-click-mouse-111386.html
        CommandBars(i).Enabled = False
        CommandBars("Property Sheet").Enabled = True 'If I do add this, the "Property Sheet" is gone.
    Next i

Thanks a lot.

fripau
0

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