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Best recommendation for document signatures for SharePoint online

Posted on 2014-03-17
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Last Modified: 2014-03-18
Can anybody tell me a good recommended third party app for digitally signing infopath forms viewable in the browser in SharePoint? We have Office 365 and SharePoint online and we can't seem to find a solution for signing infopath timesheets, expense reports etc...within the browser and the SharePoint online environment. Has anybody else ever run into this need or are we the first people?
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Question by:BobHavertyComh
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Jamie McAllister MVP earned 2000 total points
ID: 39934852
Microsoft have just signed an agreement with DocuSign available this month (which I mention for other readers of this thread, I know you have this);

http://www.microsoft.com/en-us/news/press/2014/feb14/02-17docusignpr.aspx

When researching this the most promising solution for signing browser based InfoPath forms was this;

http://forums.qdabra.com/2013/06/signing-infopath-forms-part-1-electronic-signatures/

But that's not to say we bought it and found it works great. The initiative got derailed just before we reached the purchase stage...
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by:BobHavertyComh
ID: 39935205
Hi Jaime. Nice to see you on the board. We have 365/SharePoint online with no LAN and we downloaded the Docusign app from the SharePoint store as a trial, so I can tell you what I am seeing so far and we might be able to help each other out.

This app is added individually to each SP site that you want it on as it shows up in the list of addable apps. It creates what looks like a doc lib called Docusign that goes to their website where you do configuration, so it's not a library at all. When you view any library that you create on a site that you added the docusign app to, you will see a docusign ribbon choice. So far so good. What it actually does is to create a pdf of whatever doc you want to sign, and after it is signed using their application that lets you sign a pdf version, it then creates a signed docs folder in the library and stores that signed pdf.

One problem is that it also seems to store the docs on their site. Another is that it doesn't seem to be able to convert infopath forms to pdfs. I got an error doing this and I can't get any confirmation about infopath from their sales team because they are pretty much the worst there is. Last problem is that you can't edit the signed document to invalidate the data and then resign it to revalidate it since the signed doc is in pdf form. I thought that I remembered that in a SP2010 on premise site, this stuff could all be done the way that I would like it, where they can create and view infopath forms, sign them, edit them and resign them....

Do you think we will need a IaaS like Amazon or Azure and install SP onto there and ditch O365? It seems to me that to make this work the way I want, we would need to have our own cert server. That's the part in the video where they say contact your admin for a cert, right?

If we have to do that, what kind of third part certificates would we have to buy? I'm really lost when it comes to certs and signatures
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LVL 32

Assisted Solution

by:Jamie McAllister MVP
Jamie McAllister MVP earned 2000 total points
ID: 39936246
I don't have an opinion on ditching O365, however I'm not seeing an OOTB solution for what you need.

The Qdabra QRules product offers signing that does work in O365 for Browser based InfoPath forms. It doesn't require a certificate. Maybe worth a look?

http://www.qdabra.com/en/products/qRules_requirement.aspx
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