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Alternate row color based on column value

Posted on 2014-03-17
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Last Modified: 2014-03-31
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Excel 2010

I am trying to highlight the alternate row but if column D is the same it should have the same color.  Please review the embeded image
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Question by:itsmehar
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11 Comments
 
LVL 7

Expert Comment

by:COACHMAN99
ID: 39934843
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Accepted Solution

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Rgonzo1971 earned 500 total points
ID: 39935073
Hi,

You could use a helper's column with this formula

=IF(D2<>D1,NOT(E1),E1)

Open in new window

in the conditional formatting use this formula
=E2

Open in new window


See example
EE20140317.xlsx
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Author Comment

by:itsmehar
ID: 39935420
Rgonzo1971,
Your suggestion works, but it only highlights the first column. How do i apply it ot the entire row.
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LVL 7

Expert Comment

by:COACHMAN99
ID: 39935714
If you apply two conditional formats as in the article I attached, then use paintbrush to apply this formatting to the whole sheet, or wherever you want.
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Expert Comment

by:barry houdini
ID: 39935717
Not for points

To make Rgonzo's suggestion work for the whole row set the "applies to" range to encompass all columns and then change formula to

=$E2

regards, barry
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LVL 7

Expert Comment

by:COACHMAN99
ID: 39935725
Technique 1: Apply shading to alternate rows by using conditional formatting

One way to apply shading to alternate rows in your worksheet is by creating a conditional formatting rule. This rule uses a formula to determine whether a row is even or odd numbered, and then applies the shading accordingly. The formula is shown here:

=MOD(ROW(),2)=0
1.On the worksheet, do one of the following:
To apply the shading to a specific range of cells, select the cells you want to format.
To apply the shading to the entire worksheet, click the Select All button.
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LVL 2

Expert Comment

by:bearblack
ID: 39936994
To expand:

You will need two conditional formatting rules after selecting the entire table

The first will require the addition of a column with the formula:
=IF(OR(D2=D3,D2=D1),1,0) (see Attached file)
then create a conditional formatting rule = $F2=1 (Make sure this is the first rule in the rules manager)

The Second as stated above by coachman99 to highlight the alternate rows
Alternate-Row-Formating.xlsx
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Expert Comment

by:barry houdini
ID: 39937880
Hello COACHMAN99,

itsmehar doesn't want to apply conditional formatting to alternate rows, he wants the formatting to be applied to alternate groups of rows based on the entry in column D.

bearblack,

Your suggestion doesn't fulfil the requirement either.

As the asker says, Rgonzo's solution works, he just needed it applied to the whole row, which you can do with my suggested adjustment

regards, barry
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Expert Comment

by:COACHMAN99
ID: 39938384
the spec says
'highlight the alternate row but if column D is the same it should have the same color'

I assumed this means
1. add alternate shading
2. add additional conditional formatting if column D is same as row above
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Assisted Solution

by:barry houdini
barry houdini earned 500 total points
ID: 39938513
OK, fair point COACHMAN, I can see why you might think that but I think the screenshot makes it clear that alternate groups of data need to be highlighted, each group of same numbered data in column D.

That's what Rgonzo suggested and istmehar says it works so I guess that's the requirement, just needed to be expanded to format all columns.

If you want you can do that without a helper column

I selected the range A2:D22 and applied this formula in conditional formatting which will work with ranges up to 1000 rows

=AND($D2<>"",MOD(SUM(($D2:$D$1001<>$D1:$D$1000)+0),2))

see attached

regards, barry
cf-barry.xlsx
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Expert Comment

by:COACHMAN99
ID: 39938516
I see - thanks
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