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Access 2010 Report as Source Object in Access Form

Posted on 2014-03-19
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Last Modified: 2014-04-22
I have a form which contains a subform control. The SourceObject of the subform control is a report. The code in the Detail Format event of the report does not execute. Of course, if I run the report on its own, the code executes as planned. Is there a way to get code to execute in this scenario?
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Question by:TechMommy
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Expert Comment

by:Dale Fye (Access MVP)
ID: 39939962
Alison,

Although I cannot recall ever putting a report into a subform control, I'm guessing that when you do, Access uses the ReportView as opposed to the PrintPreview, and a lot of the events in the report don't fire properly in ReportView.

Have you tried manipulating the report behavior from within the main form?
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by:Jim Horn
ID: 39939963
>The SourceObject of the subform control is a report.
Even if this is possible, I highly recommend against it, as the properties of a report are different than a form.   For starters, reports are optimized to be printed on paper and with no user interface abilities, so none of the UI capabilities will work here.

Better to create a separate for to act as the subform.
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by:TechMommy
ID: 39939978
I have never had a problem displaying a report in a form. It is a great way for a user to get a quick preview of how their data with be represented in the output. As an example you could have a preview of an invoice showing how the data entry will impact the printed invoice.

Also, manipulating the report behavior from within the main form doesn't work well.

Any additional thoughts or ideas?
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LVL 75
ID: 39940322
Sounds like ... this could be a limitation when using a Report in a Form ?
As a test - does code in *any* event in the Report execute ?

mx
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by:TechMommy
ID: 39940329
The open event is the only code that runs. But, when you try to set the Visible property of a text box in the Detail section (for example), it doesn't exist, so the code doesn't execute (Object cannot be found).
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LVL 75
ID: 39940413
Just curious also ... what if this was a subReport in another Report (even if just a blank report). Does the Detail Section code execute then ?

mx
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by:TechMommy
ID: 39940453
Yes, the code executes fine if it is a subreport in another report.
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LVL 75
ID: 39940468
Is this the first time you have tried this, or is it just not working in this instance ?
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Author Comment

by:TechMommy
ID: 39948813
This is the first client that has needed code to execute in the subreport. I've used subreports in forms numerous times, but have just not encountered this specific situation before.
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Expert Comment

by:Jim Horn
ID: 39949106
The only time I ever had to write VBA code in a subreport is to pull off the alternating greybars, before whatever Access version came out with the Alternate Back Color.

Any manipulation of columns (say last_name comma first_name) I was able to pull off in the query that fed your subreport.

So .. tell us what task dictates VBA code behind 'code to execute in the subreport'.
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Author Comment

by:TechMommy
ID: 39949112
The user is requesting that they can view an invoice (report) from within a form. That way they can modify data in the form and preview how the printed invoice will appear. They want to hide and show different controls on the report based on the data in each detail line of the report.
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Accepted Solution

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TechMommy earned 0 total points
ID: 40008260
I was never able to solve this problem. Unfortunately none of the comments helped me. I had to preview the subreport as a report. The users weren't happy, but the code executes as planned.
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Author Closing Comment

by:TechMommy
ID: 40014347
Since I did not receive a viable solution, or any particularly helpful comments, I had to abandon what I was trying to accomplish.
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