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New Exchange Server

Posted on 2014-03-20
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Last Modified: 2014-03-20
Setting up a new Exchange 2013 Server.

Trying to figure out how retention & archiving works.

I need to be able to retain all e-mail regardless if users delete or not for 10 years.

Can it retain all deleted e-mail?

Can it archive e-mail for easy search?

Is the built-in features sufficient or should I be looking for 3rd party software?
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Question by:MJCS
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Assisted Solution

by:Peter Hutchison
Peter Hutchison earned 2000 total points
ID: 39941710
What Exchange 2013 provides is seperate archive mailboxes which you would locate on seperate exchange mailbox stores on cheaper storage than your main mailbox storage.
The archive mailbox will appear as a seperateArchive mailbox in people's Outlook and OWA profiles.
You can set up Retention and Archive policies to automatic move mail from people's main mailbox to their archive mailbox, for example, move mail older than 180 days to their archive.
Archive mailboxes can be searched easily within outlook as your main mailbox.

See http://technet.microsoft.com/en-us/library/dd979800(v=exchg.150).aspx
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by:MJCS
ID: 39942796
Awesome.

What about deleted e-mail. I need to be able to retain all incoming and outgoing e-mail, regardless if users delete them. Regardless of how determined or thorough they are. I also need them to be somewhat easy to search them all.
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Accepted Solution

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Peter Hutchison earned 2000 total points
ID: 39942869
To retain all mail, then you need to enable Journalling.

Create a mailbox database and create only one mailbox on it. Do not set any quota limits in the store or mailbox. The mailbox database will grow very rapidly overtime, so make sure it has 100s GB of space.

On the mailbox database(s) you want to enable journalling, the open the properties of each of the mailbox database(s), click on the Maintenance tab and for the 'Journal Recipient' select the mailbox you created earlier to capture all mail into.
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