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# Total a column in an Access Query

Posted on 2014-03-26
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I am working on a report that will total individual inventory quantities from various locations. The results will be multiplied by the value to produce a total value amount. I have everything the way I need it except I need to total the quantities.

It would be acceptable to either do the total in the attached query or I can create a table and use that data to total the quantities.

I am attaching both the Access SQL and s sample of the results of the query (without the totals).

Need help.

tw
TotalQOH.txt
TotalQOH.xls
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Question by:Tom Winslow
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LVL 86

Expert Comment

ID: 39956185
The results will be multiplied by the value to produce a total value amount
I'm not sure what you mean by that. You have several different calculated fields in the query.

Can you specify what you're looking for?

If you want to summarize the results, you'd be best to build a new query based on the one you're showing here. In that new query, you can then SUM the various fields for which you want to produce totals. For example, if you save your query above as 'qryRoot', then you could do this:

SELECT SUM(FrozenCost) AS FCSum, SUM(FrozenCostExt) AS FCExtSUM FROM qryRoot
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Author Comment

ID: 39956229
For each occurance of IBITM, I need to total the QOH column. Example: For IBITM = 1321658, the total would be TotalQOH = 188.00 + 22.00 + 88.00 = 289.00. I only want to see a single line for each occurance of IBITM.
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Author Comment

ID: 39956366
The code above:

SELECT SUM(FrozenCost) AS FCSum, SUM(FrozenCostExt) AS FCExtSUM FROM qryRoot

totals the entire column.

I am trying to get a separate total for each IBITM. In the example Excel sheet ther would be a total of six(6) lines instead of 29 lines where I am totaling only the column QOH.

Grouping IBITM and Summing QOH.
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LVL 41

Accepted Solution

PatHartman earned 2000 total points
ID: 39956439
Open the query in the QBE.  Click the big sigma button to make it a totals query.  Then change "Group By" to "Sum" for the columns you want to sum.

Keep in mind that you have several columns besides IBITM selected.  If they do not all have the same value for an IBITM, then you will end up with excess rows.   The query should only include the columns you need to group by and the columns you need to sum.
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Author Closing Comment

ID: 39956509
What was I thinking?? yes. I need to break this into two (2) queries. Sum the quantities in the first and the calculate the values in the second. Thanks.
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LVL 86

Expert Comment

ID: 39957322
Did you select the right answer for this? Your last comment (i.e. "break this into two queries") is what I suggested first.
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Author Comment

ID: 39958726
Scott, I think you are correct. Looking into a way to at least split the points.

tw
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