Solved

Archiving Emails - PST - Outlook

Posted on 2014-03-26
4
624 Views
Last Modified: 2014-04-23
Hi there,

I have a client who has huge PST files. Some are more than 60GB.

Also, their are emails duplicated in several of these PST files, and there are no file naming convention. A complete mess.

1) I need a tool where I can archive the emails by creating a new PST file for each year;
2) Remove any duplicate emails from the new archives;
3) Keep folder structure;
4) Pass through all the PST files in Outlook;
5) Remove the archived emails from source PST file;
6) If that tool can mount the newely created archives into Outlook automatically, that would be great;
7) Archived emails from a same year, are merged into the archive PST file of that same year.

Note that their are no Exchange servers involved.

Thanks for your help,
Rene
0
Comment
Question by:ReneGe
  • 2
4 Comments
 
LVL 15

Assisted Solution

by:Jaroslav Mraz
Jaroslav Mraz earned 250 total points
ID: 39956577
You should look for some external e-mail archiving tool. You can find lot of them free.

Like this one http://www.mailpiler.org/en/index.html

for outlook separate pst by year is good simple use build in archive tools set alder then X years and after finish simple rename archive.pst to archive_YEAR.pst and then change X as increment newer year.

http://office.microsoft.com/en-us/outlook-help/archive-items-manually-HA010355564.aspx
0
 
LVL 19

Accepted Solution

by:
Rob Hutchinson earned 250 total points
ID: 39957011
Honestly, I'd leave all the old archives alone and start out new.

There is a reason for this and the cause is the PST file structure:

When you have a large PST file; all email movement taking emails out of, and copying emails in bulk results in major lag as well as slowing access to the PST after you make the change.

The reason for this is that the PST file grows like a large bookshelf: removing all the books leaves the shelves in the PST file until Outlook decides it's time to 'resize' the PST...unfortunately on large PST files, this can take forever or always lockup the file when you try and access this PST while Outlook is busily trying to 'resize' the PST file.

To be safe, leave all the old really big PST files alone, and then just start out with a new PST file that you recreate every few months/years or so.
0
 
LVL 10

Author Comment

by:ReneGe
ID: 39978094
Thanks guys,

I am still not decided how to deal with this situation.

I'll keep this question open for a little while to see if i get more ideas here.

Thanks and cheers,
Rene
0
 
LVL 10

Author Comment

by:ReneGe
ID: 40019085
Thanks for your help :)
0

Featured Post

Salesforce Made Easy to Use

On-screen guidance at the moment of need enables you & your employees to focus on the core, you can now boost your adoption rates swiftly and simply with one easy tool.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This is my first article on Expert Exchange on the Manual Method of Exporting Office 365 Mailboxes to PST format by using the eDiscovery mechanism of Office. Hope you will enjoy the article.
Preparing an email is something we should all take special care with – especially when the email is for somebody you may not know very well. The pressures of everyday working life stacked with a hectic office environment can make this a real challen…
Internet Business Fax to Email Made Easy - With eFax Corporate (http://www.enterprise.efax.com), you'll receive a dedicated online fax number, which is used the same way as a typical analog fax number. You'll receive secure faxes in your email, fr…
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

830 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question