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Exchange 2010 Mailbox Folder Permissions

Posted on 2014-03-26
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Knowing that when enabling a Retention Policy for a User mailbox, it also is applied to the Archive mailbox.

Additionally, when specifying a retention tag to delete items in folder Inbox, if the user creates a folder called Inbox, in their Archive Mailbox, it also applies this retention tag to the Inbox folder in the Archive mailbox.

Is there any way to prohibit or restrict the users from creating specific folder names within their Archive Mailbox?
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Question by:fireguy1125
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Adam Brown earned 2000 total points
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Unfortunately, there isn't an administrative way of doing this. If this were a user's regular mailbox you could use the set-mailboxfolderpermission cmdlet to limit what users can do in the mailbox, but that doesn't work against an archive. You would need to open each user's mailbox in Outlook, then go and set permissions to block them from creating folders. Managed Folder policies would allow you to limit what folders can exist in a regular mailbox as well, but those can't apply to the archive.

That said, I would think setting up a rule on the Inbox itself to delete is not necessarily a good idea. Moving to archive or forcing retention for a certain period and allowing manual delete afterward would be good policies on the Inbox, but a straight delete seems problematic to me. What exactly is your corporate retention policy (Not Exchange, but the written company policy)?
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