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Is it possible for me to create a folder in Outlook that I will save emails in and then to give other people access to the same folder by mapping the folder in their own Outlook.  Of course, we all ha

Posted on 2014-04-01
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Last Modified: 2014-04-09
Is it possible for me to create a folder in Outlook that I will save emails in and then to give other people access to the same folder by mapping the folder in their own Outlook.  Of course, we all have different Outlook accounts, but I want to save some emails in a folder and allow others to view those so they can find certain documents if I'm away.
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Question by:JojoSantovenia
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Expert Comment

by:Larry Struckmeyer MVP
ID: 39970896
Documents should be stored in document folders on the hard drive and shared from there.  If you have a server that is the best place/way to do it.

If you have Exchange server you can create a public folder of the type "email" and store there, but I stand by my belief that email is not the right place to store documents.
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Author Comment

by:JojoSantovenia
ID: 39970901
Not trying to create a public folder, I agree that documents should be stored on shared drives, but that is not what I'm being asked to do.
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by:Larry Struckmeyer MVP
ID: 39970907
Don't understand:  " so they can find certain documents if I'm away."

If not to find documents, then what?
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Author Comment

by:JojoSantovenia
ID: 39970917
I agree, it's silly, but it's what I'm being asked to do. The documents will mostly be e-mail messages with attachments.
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Larry Struckmeyer MVP earned 1500 total points
ID: 39971030
With Exchange you can allow others to view your mailbox or create and use public folders.  

Without, I think all you can do is to allow others to logon to your system either at the console or RDS to read/print/distribute the needed data.

You can, of course, create a fictitious user and give that user access to ONLY either your .pst file or a separate pst file into which you have copied the data in question.
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