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How to disable email account and retain old emails

Posted on 2014-04-02
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Last Modified: 2014-06-13
Hello -

We have a Exchange Server 2010 running and we have a few employees that are no longer with the company.  We would like to disable thier mail so that no one can send or receive email from thier accounts but still retain the old emails in case someone needs to reference them later.

If someone should email them we want a "mail failure" to be sent back.

How can we accomplish this?

Thank you
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Question by:MeowserM
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Joseph Daly earned 2000 total points
ID: 39972400
I think the easiest way of doing this would be to remove the existing SMTP addreses and set up a bogus SMTP address that noone knows. Then hide the user account from the address list. This should preserve all of their mail and if users try sending to their old SMTP address they will receive an NDR.
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