Go Premium for a chance to win a PS4. Enter to Win

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 910
  • Last Modified:

How to let a secretary access, maintain and manage gmail contacts without giving her/him access to email?

Hello!

We need to let a few people access, maintain and manage their boss's gmail contacts without giving them access to their boss's email.

¿Can this be done?
0
adrian2010
Asked:
adrian2010
  • 3
  • 3
  • 2
4 Solutions
 
KimputerCommented:
Unlike the calendar (which you can easily share with a regular gmail account), contacts can only be shared with the paid Google Apps account. Also, after you have a Google Apps account and link it to a domain, it can only be shared with members inside this domain.
0
 
adrian2010Author Commented:
Thank you Kimputer! Very useful comment! Actually the accounts contacts that need to be managed are the personal accounts of the boss´s, so migrating to Google Apps is not a possibility.

But your comment raises a few questions:

Is there any way to pay a fee so that two gmail "normal" accounts can have the "sharing contacts"  Google App functionality?

Can a Google Apps account share contacts with a gmail account?

Do people that have a Google Apps account for work and a Gmail account for personal use need to manage two different sets of contacts?
0
 
KimputerCommented:
Sadly, it's "No" to your 2 first questions. And "Yes" to your last question, i.e. all the answers you didn't want to hear.
0
Concerto Cloud for Software Providers & ISVs

Can Concerto Cloud Services help you focus on evolving your application offerings, while delivering the best cloud experience to your customers? From DevOps to revenue models and customer support, the answer is yes!

Learn how Concerto can help you.

 
rindiCommented:
The only option I see is for your Boss to export the contacts to a file, and then have the users edit that file (making sure the correct syntax is used). When done, the boss can import that file into his gmail account again.
0
 
adrian2010Author Commented:
Hi Again Kimputer, and thank you for your answers. I have been reading a bit and am wondering if it is possible for Outlook, Thunderbird o some kind of client software (in the cloud or locally installed) to manage Gmails contacts. Would you have any info on that?

Hello rindi:

Thank you for your answer, unfortunately the steps you propose are a bit complicated to implement in the work environment we live in.
0
 
KimputerCommented:
The export/import working way is very tedious too.

There are no clients able to manage contacts from Google, as those are email clients with POP3 or IMAP support, and Contacts fall outside that range. Even if there was, it's the seperation of email and contact rights that was the problem.
0
 
rindiCommented:
Actually it does work from clients like Thunderbird, but maybe you require a special gmail add-on (I have several, so I'm not sure which one does the import / export).

You can also export and import contacts directly from the web-browser.

But I agree that it isn't something straightforward.
0
 
adrian2010Author Commented:
Because a Yes/No answer to my comment gives valuable information, but you need to be able to read my comment.
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

  • 3
  • 3
  • 2
Tackle projects and never again get stuck behind a technical roadblock.
Join Now