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Need a user friendly list search function on new SharePoint website

Posted on 2014-04-04
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Last Modified: 2014-04-29
I have recently migrated a database from Lotus Notes to SharePoint. I would like to know if there was a better way to search a SharePoint site List than the default Search Bar which returns a series of .aspx page links after a search query is made.

I don't find this as intuitive as the kind of search you are able to do in Lotus which returns specific record(s) you are looking for automatically within the list itself -as opposed to an obscure .aspx link.

I am also aware that I could search by applying a filter but I am hoping there is something a little more intuitive and user friendly that could be implemented quickly.

I am using Sharepoint 2010.
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Question by:lineonecorp
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LVL 15

Expert Comment

by:colly92002
ID: 39983006
You might not have configured the search service completely as it should return documents etc as well as pages.  Check out these links for more info:

http://sharepointgeorge.com/2010/configuring-enterprise-search-sharepoint-2010/
http://technet.microsoft.com/en-us/library/ee808863%28v=office.14%29.aspx

Also if your document are pdfs then you need to intal the correct ifilter:
http://support.microsoft.com/kb/2293357
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Author Comment

by:lineonecorp
ID: 39991145
Thanks. I will check into your suggestions.
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Author Comment

by:lineonecorp
ID: 39999555
To clarify my question, I'm not necessarily looking to search for various documents on the site, I am looking for a user friendly way to search a particular list that is part of a Sharepoint site. For example, if I have created a list called 'Client Records' on a site, I want to be able to search that list much like I would be able to do in Excel. I would like my queries to actually show records vs. .aspx links or documents. I found this particular link to be helpful and it may explain what I'm looking for a little better- a custom webpart was created here.

http://jasear.wordpress.com/2012/04/19/sharepoint-2010-basic-list-search-filter-webpart/

 It actually solves most of the problems I have but I am still trying to figure out how to work around the issue that it will not search through particular records when those records are in a group that is collapsed by default within the SP list. (it's also mentioned in the comments of the post I included above.)
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Accepted Solution

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colly92002 earned 500 total points
ID: 39999680
AFAIK you can't do that out of the box in 2010 (there is a new feature in 2013 to do it called the Content Search Web part), but there are commercial solutions that will allow it if your codeplex example doesn't do everything you want:
http://www.amrein.com/apps/page.asp?Q=5805
https://store.bamboosolutions.com/sharepoint-list-search-web-part.aspx

I would have suggested you set up your search service to index the fields in your list and then you can search for them using the standard search web part, but it is nowhere near as friendly as the concept in your example.  If you are insterested see here:
http://waelmohamed.wordpress.com/2011/05/31/add-custom-search-properties-in-your-advanced-search-sharepoint-2010/
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Author Comment

by:lineonecorp
ID: 40030362
Thank you. We have decided to stick with the original solution but your solution may help us build upon it. greatly appreciated!
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