Auto Archive Sent Item after 90 Days

Posted on 2014-04-09
Last Modified: 2014-05-30
Were are in the process of migrating from Symantec Enterprise Vault to Exchange 2013 Archiving.

We have an in house Financial Dept that Auto Archived all sent Items older than 90 days when using Enterprise Vault.

Now they are on Exchange Archiving, and I cannot seem to figure out how to do this in Exchange 2013.  There are over 90 Users in that Dept and I certainly do not want to setup Auto Archiving 90 times.

MS is telling me this is the only way,  IN the Exch2013 ECP/Compliance Mgmt/Retention Tags I did create a tag to archive items older than 90 days and applied it to the test policy that is on my mailbox.  However that did not work.....  

Any ideas how I can get this done without having to touch 90+ workstations?
Question by:jgutierr76
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LVL 15

Expert Comment

ID: 39990631

Author Comment

ID: 39991469
Cannot be centrally archived they need to stay with their respective mailbox.
LVL 15

Accepted Solution

jrhelgeson earned 500 total points
ID: 39994213
From Powershell:

Enable-Mailbox "Bart.Simpson" -Archive -ArchiveDatabase "Mailbox Archive 01"
This will enable mailbox archive and store the archives in the archive database specified.

If you want the archive stored in the same mailbox as the user account, you can omit the command -ArchiveDatabase "Mailbox Archive 01" from above.

To verify:
Get-Mailbox "Bart.Simpson" | fl name, *archive*

Name                    : Bart.Simpson
ArchiveDatabase         : Mailbox Archive 01
ArchiveGuid             : c39fb785-00d3-4d52-ba42-447b731002a4
ArchiveName             : {Online Archive - Bart Simpson}
ArchiveQuota            : 50 GB (53,687,091,200 bytes)
ArchiveWarningQuota     : 45 GB (48,318,382,080 bytes)
ArchiveDomain           :
ArchiveStatus           : None
DisabledArchiveDatabase :
DisabledArchiveGuid     : 00000000-0000-0000-0000-000000000000
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Author Comment

ID: 39994449
archiving is already enabled on these users, the issue is archiving sent items after 90 days.
LVL 15

Expert Comment

ID: 39994613
Oh, well then why didn't you say that in the first place!  (I know, you did.)

This would be done through Group Policy.

Download the Outlook GPO templates, then you'll find the settings under:
User configuration\Administrative Templates\Microsoft Outlook 2010\Outlook Options\Other\AutoArchive

Author Comment

ID: 40100923
Ended up just applying a policy to auto Archive all items in mailbox older than 90 days.

Author Comment

ID: 40101227
I've requested that this question be closed as follows:

Accepted answer: 0 points for jgutierr76's comment #a40100923

for the following reason:

We wanted a solution that ouwl only archive the sent items automatically but seems the only option we had was the entire mailbox so we went that route.
LVL 15

Expert Comment

ID: 40101228
The solution provided to manage the archive using Group Policy worked - as the question author stated:
Ended up just applying a policy to auto Archive all items in mailbox older than 90 days.
which is exactly the solution I provided.

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