Conference room delegate auto accetpting invites

Posted on 2014-04-09
Last Modified: 2016-04-12
I have 2 users that are delegates for an exchange 2007 conference room. The conference room is set to autoupdate.  Both users have the same permissions on the room. They are both delegates and are editors of the calendar and tasks.

Now one delegate send an invite to the room and the other delegate automatically declines it.  

why would the other delegate automatically decline it. I see not rules in her mailbox for this. The invite ends up in her deleted items. So something is automatically processing it.
Question by:rdefino
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LVL 23

Accepted Solution

Patrick Bogers earned 500 total points
ID: 39989649
Is this a re-occuring appointment that conflicts somewhere? If so it is declined automatically.
Under 2007 an exchange admin can change the settings for this through powershell.

Set-MailboxCalendarSettings -Identity "Conference Room" -AutomateProcessing AutoAccept -AllowConflicts:$true -AllowRecurringMeetings:$true -ConflictPercentageAllowed 25 -MaximumConflictInstances 3

Author Comment

ID: 39989856
Sorry the delegate is auto declining the meetings that the other delegate is proposing for the room.  But she said in the past, before there was another delegate that she always had the option of accepting or declining. Is the problem that there are 2 delegates now?
LVL 23

Expert Comment

by:Patrick Bogers
ID: 39989907
I cant imagine this is the cause since you can have many delegates.
So somehow one delegate is declining an appointment made by a person for which they are delegated...
What happens if you reconfigure one delegatee as a contributing editor?
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Author Comment

ID: 39989922
contributing editor? You mean an author?
LVL 23

Expert Comment

by:Patrick Bogers
ID: 39989943
Look at the roles with most rights, thats the one closest to delegating.
I have to translate from dutch to english but i am sure you understand what to try.

Author Comment

ID: 39989982
Editor is the role with most rights. Then come author and reviewer.  The delegate declining the meetings has editor role.

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