Import Excel chart (or image of chart) into Access

Posted on 2014-04-14
Last Modified: 2014-04-25

As anyone who uses Access knows the charts are pretty bad compared to what you can do in Excel. I've got a really nice chart built in Access that is linked to a query in my Access file.  Is it possible to import the chart from Excel back into Access? If not, how about importing or linking to it as an image?

Thanks, Dale
Question by:dlogan7
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LVL 84

Assisted Solution

by:Scott McDaniel (Microsoft Access MVP - EE MVE )
Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 500 total points
ID: 39998885
No, you cannot import an Excel chart into Access.

You could use an Unbound OLE Object control on a form to show that chart. Just drop the control on the form and set the Object to your Excel workbook.

If you just want an image, then take a screenshot of the image and use the Image control to show that picture. If the image changes frequently, or if it needs to be dependent on the data in the form, then this may not be the best way to handle your issue, however.

Author Comment

ID: 40010327

I've never used an unbound OLE Object control but was able to get this one to work. Maybe this should be a new question, but is there anyway to have the data used for the chart in Excel auto refresh?
LVL 84
ID: 40011267
It should refresh every time you reload it, assuming your Excel sheet does so. Essentially, the OLE Object control just shows the object (in this case, and Excel file) as it would in the native environment (in this case, Excel).

Or do you mean something else?
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Author Comment

ID: 40011567
I will give it a try. Just "assumed without trying" it would need to be refreshed using VBA. The source is actually in the Access file where I am showing the chart. Just needed a much better chart than Access offers.

Author Comment

ID: 40011786
I have the data connection in Excel set to refresh when the file is opened. So, refreshing the control in Access simply shows the chart as it were the last time the Excel file was saved.
LVL 84

Accepted Solution

Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 500 total points
ID: 40012802
You'd have to automate Excel to do this, if you need to open and then save the file. Without going into too many specifics:

Dim xl As Object
Set xl = CreateObject("Excel.Application")
xl.visible = False
xl.Workbooks.OPen "Full path to your xls file"

xl.Visible = False
xl.Workbooks.Open ""

Set xl = Nothing

Open in new window

Do something like that just before you open the Access form.

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