Creating Table in Access - Best Practices

Posted on 2014-04-15
Last Modified: 2014-04-15

When I am creating tables to store data – for example product specific in a table – what are some good or best practices I need to do in the Field Properties > General for all the fields within a table?
Please suggest what best practices you have learnt from past experience.
Question by:Rayne
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 3

Author Comment

ID: 40002429

Author Comment

ID: 40002433
Settings some good to have field properties for maintaining the  data within the table in the long run
LVL 57

Accepted Solution

Jim Dettman (Microsoft MVP/ EE MVE) earned 500 total points
ID: 40002465
1. Choose the appropriate data type.   ie. don't store a number in a text field.
2. Use the comment field to indicate what your using the field for.
3. Set the Caption field, even if it is the field name.
4. Make sure you set the required and allow zero length string as appropriate.
5. For field names, do not use any reserved character or word  ie. Desc is bad for a field name, because that is used for a descending sort.   'Date' is a function name in VBA.

Creating Instructional Tutorials  

For Any Use & On Any Platform

Contextual Guidance at the moment of need helps your employees/users adopt software o& achieve even the most complex tasks instantly. Boost knowledge retention, software adoption & employee engagement with easy solution.


Author Comment

ID: 40002518
Thank you Jim,

That’s a GOLD. One question>
3. Set the Caption field, even if it is the field name.
If I set up caption in the table and then create a form out of it, then will the form display that caption I originally set in the source table? Also why would need a caption?

Thank you
LVL 57
ID: 40002559
If you set the caption, it will be picked up when creating a control based on the field.

As for why, you might have a field such as SSNum, but want it displayed as Soc Sec #

# in a field name being bad because it's a date delimiter, so you don't want it there, but might for the caption.   Or "EmpID" might be "Emp ID" for the caption.

LVL 57

Assisted Solution

by:Jim Dettman (Microsoft MVP/ EE MVE)
Jim Dettman (Microsoft MVP/ EE MVE) earned 500 total points
ID: 40002566
Assuming by the way that you know that embedded spaces in field names and/or any special characters is not a good idea.


Author Comment

ID: 40002609
This is perfection to the ultimate, thank you :)

Featured Post

Increase your protection from Zero Day threats!

Running two Antivirus' is never a good idea.
Taking advantage of Multiple Security layers on the other hand can often save your hide.
See which top notch security software brands have been proven to happily coexist together.
Reduce your chances of becoming a statistic.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

It’s been over a month into 2017, and there is already a sophisticated Gmail phishing email making it rounds. New techniques and tactics, have given hackers a way to authentically impersonate your contacts.How it Works The attack works by targeti…
Preparing an email is something we should all take special care with – especially when the email is for somebody you may not know very well. The pressures of everyday working life stacked with a hectic office environment can make this a real challen…
The viewer will learn how to use a discrete random variable to simulate the return on an investment over a period of years, create a Monte Carlo simulation using the discrete random variable, and create a graph to represent the possible returns over…
Learn how to make your own table of contents in Microsoft Word using paragraph styles and the automatic table of contents tool. We'll be using the paragraph styles in Word’s Home toolbar to help you create a table of contents. Type out your initial …

732 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question