Solved

Excel: Return Multiple Rows with No Row Gaps (combo box)

Posted on 2014-04-15
3
223 Views
Last Modified: 2014-04-15
Hello,

Not sure if this is possible.

I have the following dataset on two separate rows. The first column is a combination box.

[yes/no]      Sentence 1
[yes/no]      Sentence 2
[yes/no]      Sentence 3
[yes/no]      Sentence 4

I have a further 4 rows where I would like to display only the sentences with [yes] next to them. I would like there to be no row gaps between the sentences. E.g:

Sentence 1
Sentence 3

(above example is if [yes] = sentence 1 & 3 - note there is no 'blank row' between the sentences, they appear one row after the other)

Hopefully I explained this ok.

What's the best way of getting this to work?

Thanks.
0
Comment
Question by:dabug80
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
3 Comments
 
LVL 81

Accepted Solution

by:
byundt earned 500 total points
ID: 40003100
Use the following array-entered formula, entered in cell F10 in this example:
=IFERROR(INDEX(B$1:B$4,SMALL(IF(A$1:A$4="Yes",ROW(A$1:A$4)-ROW(A$1)+1,""),ROWS(F$10:F10))),"")

If you put the formula in a different cell, then change the reference to F$10:F10 accordingly. As you copy the formula down ROWS(F$10:F10) will return the series 1, 2, 3, etc.

To array-enter a formula:
1.  Click in the formula bar
2.  Hold the Control and Shift keys down
3.  Hit Enter, then release all three keys
Excel should respond by adding curly braces { } surrounding your formula. If you don't see them (or if the formula returns an empty string (looks like a blank), then repeat steps 1 to 3.

You may copy the array-entered formula down. When the list of Yes answers is exhausted, the formula returns an empty string.


If you want to use the results in a data validation dropdown, use a dynamic named range like:
=$F$10:INDEX($F$10:$F$100,COUNTIF($F$10:$F$100,"?*"))
This formula will count the sentences, but ignore the empty strings.
0
 
LVL 1

Author Comment

by:dabug80
ID: 40003157
Wow! That is an excellent solution. You solved it. And to think I thought it couldn't be done.

Thanks so much for your solution
0
 
LVL 1

Author Closing Comment

by:dabug80
ID: 40003158
Thanks
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Improved? Move/Copy Add-in Replacement - How to avoid the annoying, “A formula or sheet you want to move or copy contains the name XXX, which already exists on the destination worksheet.” David Miller (dlmille)  It was one of those days… I wa…
Do you use a spreadsheet like Microsoft's Excel?  Have you ever wanted to link out to a non excel file on your computer or network drive?  This is the way I found to do it!
The viewer will learn how to use the =DISCRINV command to create a discrete random variable, use this command to model a set of probabilities and outcomes in a Monte Carlo simulation, and learn how to find the standard deviation of a set of probabil…
Finds all prime numbers in a range requested and places them in a public primes() array. I've demostrated a template size of 30 (2 * 3 * 5) but larger templates can be built such 210  (2 * 3 * 5 * 7) or 2310  (2 * 3 * 5 * 7 * 11). The larger templa…

738 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question