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Create Unique Field concatenation adding second field parameter: Extended Question_Q_28380461

Posted on 2014-04-15
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Last Modified: 2014-04-22
access 2010
vba

This is a continuation of a previous question:
http://www.experts-exchange.com/Database/MS_Access/Q_28380461.html

The previous question had one field trying to concatenate


What i NEED:
I need to add an additional field: but use the value in that field only once.
example: of data before code run.

EXAMPLE DATA BEFORE CODE RUN
Table After Code Run:
AFTER CODE RUN
Current code:
Function DConcat(ConcatColumns As String, Tbl As String, Optional Criteria As String = "", _
    Optional Delimiter1 As String = ": ", Optional Delimiter2 As String = ", ", _
    Optional Distinct As Boolean = True, Optional Sort As String = "Asc", _
    Optional Limit As Long = 0, _
    Optional Order As String = "") ' added by als315
    
      
    ' Requires reference to Microsoft DAO library
    
    ' This function is intended as a "domain aggregate" that concatenates (and delimits) the
    ' various values rather than the more usual Count, Sum, Min, Max, etc.  For example:
    '
    '    Select Field1, DConcat("Field2", "SomeTable", "[Field1] = '" & Field1 & "'") AS List
    '    FROM SomeTable
    '    GROUP BY Field1
    '
    ' will return the distinct values of Field1, along with a concatenated list of all the
    ' distinct Field2 values associated with each Field1 value.
    '
    ' ConcatColumns is a comma-delimited list of columns to be concatenated (typically just
    '   one column, but the function accommodates multiple).  Place field names in square
    '   brackets if they do not meet the customary rules for naming DB objects
    ' Tbl is the table/query the data are pulled from.  Place table name in square brackets
    '   if they do not meet the customary rules for naming DB objects
    ' Criteria (optional) are the criteria to be applied in the grouping.  Be sure to use And
    '   or Or as needed to build the right logic, and to encase text values in single quotes
    '   and dates in #
    ' Delimiter1 (optional) is the delimiter used in the concatenation (default is ", ").
    '   Delimiter1 is applied to each row in the code query's result set
    ' Delimiter2 (optional) is the delimiter used in concatenating each column in the result
    '   set if ConcatColumns specifies more than one column (default is ", ")
    ' Distinct (optional) determines whether the distinct values are concatenated (True,
    '   default), or whether all values are concatenated (and thus may get repeated)
    ' Sort (optional) indicates whether the concatenated string is sorted, and if so, if it is
    '   Asc or Desc.  Note that if ConcatColumns has >1 column and you use Desc, only the last
    '   column gets sorted
    ' Limit (optional) places a limit on how many items are placed into the concatenated string.
    '   The Limit argument works as a TOP N qualifier in the SELECT clause


    Dim rs As DAO.Recordset
    Dim SQL As String
    Dim ThisItem As String
    Dim FieldCounter As Long
    
    On Error GoTo ErrHandler
    
    ' Initialize to Null
    
    DConcat = Null
    
    ' Build up a query to grab the information needed for the concatenation
    If Order = "" Then Order = ConcatColumns ' added by als315
    SQL = "SELECT " & IIf(Distinct, "DISTINCT ", "") & _
            IIf(Limit > 0, "TOP " & Limit & " ", "") & _
            ConcatColumns & " " & _
        "FROM " & Tbl & " " & _
        IIf(Criteria <> "", "WHERE " & Criteria & " ", "") & _
            Switch(Sort = "Asc", "ORDER BY " & Order & " Asc", _
            Sort = "Desc", "ORDER BY " & Order & " Desc", _
            True, "")
        
    ' Open the recordset and loop through it:
    ' 1) Concatenate each column in each row of the recordset
    ' 2) Concatenate the resulting concatenated rows in the function's return value
    
    Set rs = CurrentDb.OpenRecordset(SQL)
    With rs
        Do Until .EOF
            
            ' Initialize variable for this row
            
            ThisItem = ""
            
            ' Concatenate columns on this row
            
            For FieldCounter = 0 To rs.Fields.Count - 1
                ThisItem = ThisItem & Delimiter2 & Nz(rs.Fields(FieldCounter).Value, "")
            Next
            
            ' Trim leading delimiter
            
            ThisItem = Mid(ThisItem, Len(Delimiter2) + 1)
            
            ' Concatenate row result to function return value
            
            DConcat = Nz(DConcat, "") & Delimiter1 & ThisItem
            .MoveNext
        Loop
        .Close
    End With
    
    ' Trim leading delimiter
    
    If Not IsNull(DConcat) Then DConcat = Mid(DConcat, Len(Delimiter1) + 1)
    
    GoTo Cleanup

ErrHandler:
    ' Error is most likely an invalid database object name, or bad syntax in the Criteria
    
    DConcat = CVErr(Err.Number)
Cleanup:
    Set rs = Nothing
    
End Function

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Question by:fordraiders
3 Comments
 
LVL 61

Accepted Solution

by:
mbizup earned 500 total points
ID: 40003582
Run two separate DConcats on each of the fields, and then concatenate them within your query --- something like this:

Select Field1, DConcat("FirstFieldToConcat", "SomeTable", "[Field1] = '" & Field1 & "'")  & ";" &  DConcat("SecondFieldToConcat", "SomeTable", "[Field1] = '" & Field1 & "'") AS ListWithTwoFieldsConcat   
FROM SomeTable
GROUP BY Field1

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LVL 35

Expert Comment

by:PatHartman
ID: 40004729
The data is properly structured as it is.  Concatenating it violates first normal form and will make other processing more difficult.  What are you hoping to accomplish?  Perhaps we can offer a better solution.
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LVL 3

Author Closing Comment

by:fordraiders
ID: 40014159
thanks
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