Solved

saving office (access or excel)- corruption

Posted on 2014-04-18
3
207 Views
Last Modified: 2014-04-19
Hello All,

i hear that the most number of times (in zillions) that you save an excel - the more weird metadata changes happen in it - and as a result the size bloats up unnecessary with time....so doing a save-as is better than saving the file ?

What do you think - i have heard that if you keep saving a excel file for a long time - it can increase the chances of that getting corrupted in future due to unknown reasons- will a save as is better than a save?

Thank you
0
Comment
Question by:Rayne
  • 2
3 Comments
 

Author Comment

by:Rayne
Comment Utility
what is better and why do you think so

...thank you
0
 
LVL 80

Accepted Solution

by:
byundt earned 500 total points
Comment Utility
When Excel saves a file, it writes it to the hard drive using a random filename. If the file is successfully written, the hard drive file allocation table is rewritten to delete the original file (in a Save) and substitute the new one (both Save and Save As).

The benefit of the above approach is that a hard drive crash/power interruption/cable being disconnected or other technical hiccup doesn't risk losing both the original and latest copies of the file. At worst, you lose your changes.

The corollary of the above approach is that file bloat isn't affected by whether you do a Save or Save As.


File bloat can occur due to file corruption. Workbooks that are used simultaneously by more than one person using the "Share Workbook" feature are especially prone to this problem.

File bloat can occur due to a mix of formatting when you insert/delete data. You can often reduce file size by removing all formatting from a worksheet, then applying it to entire columns of data.

File bloat can occur if Excel thinks that the end of data is somewhere far below the real end of data. There shouldn't be any travel left in the vertical & horizontal scrollbars when you reach the end of your data. If there is, select all the rows below the data and delete them. Ditto with the columns to the right of the data.
0
 

Author Comment

by:Rayne
Comment Utility
thank you byundt :)
0

Featured Post

Top 6 Sources for Identifying Threat Actor TTPs

Understanding your enemy is essential. These six sources will help you identify the most popular threat actor tactics, techniques, and procedures (TTPs).

Join & Write a Comment

Suggested Solutions

PaperPort has a feature called the "Send To Bar". It provides a convenient, drag-and-drop interface for using other installed software, such as Microsoft Office. However, this article shows that the latest Office 2016 apps (installed with an Office …
This code takes an Excel list of URL’s and adds a header titled “URL List”. It then searches through all URL’s in column “A”, looking for duplicates. When a duplicate is found, it is moved to the top of the list. The duplicate URL’s are then highlig…
Learn how to make your own table of contents in Microsoft Word using paragraph styles and the automatic table of contents tool. We'll be using the paragraph styles in Word’s Home toolbar to help you create a table of contents. Type out your initial …
This Micro Tutorial will demonstrate in Google Sheets how to use the HYPERLINK function to create live links inside your spreadsheet.

763 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

5 Experts available now in Live!

Get 1:1 Help Now