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Merging an unknow number of records

Posted on 2014-04-21
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Last Modified: 2014-04-21
I have a mastermember table in which each record represents a family. The key field is [membershipID]. I have a members table which represents individual people. The key field is [memberID]. Any number of people may represent a family. I need to develop a table which contains a single row for each family and each member of the family needs to be included.

I need this because I've been ask to produce a spreadsheet containing all family members which can be used in a mail merge.

Creating a query to select the [head_of_house] is simple but how do you select the other family members when there may be none, one or any number?

Using the members table I have the following fields.
membershipID ; used to group the family
memberID ; to identify each member of the family
membertype ; head, spouse, son, daughter

I know there needs to be a loop involved by I don't know how to execute it.
Loop through all [membertype = son] where [membershipID = head.membershipID] ?

Any suggestion on a concept, a direction to start?
Attached is a sample database and spreadsheet.
family.accdb
family.xlsx
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Question by:Gary Samuels
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Expert Comment

by:PatHartman
ID: 40012632
Here is a function written by Allen Browne that will do the concatenation for you.

http://allenbrowne.com/func-concat.html
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Accepted Solution

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Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 500 total points
ID: 40012770
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Author Comment

by:Gary Samuels
ID: 40013113
As instructed I inserted a new module which was named Module 2. I also added the function to the end of Module 1, and the Global Module.

I tried it but all I could get was "Undefined function 'ConcatRelated' in function".
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LVL 34

Expert Comment

by:PatHartman
ID: 40013156
The procedure needs to be in ONE and ONLY ONE module.  That is because the procedure MUST be public in order to be referenced from a query.  If multiple modules contain the same procedure name, you will get compile errors.

So,
1. Put the procedure  in ONE module.
2. Make sure the procedure is defined as Public.
3. Make sure everything compiles.
4. Make sure that there are no typos.
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Author Closing Comment

by:Gary Samuels
ID: 40013183
It Worked.
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