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MS Excel drop down

Posted on 2014-04-22
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Last Modified: 2014-04-25
On sheet Main Menu, there are many drop down boxes. I need add drop down boxes to F 2000. How can I add more drop down boxes with the following input range Foreman!$B$2:$B$21
 and cell link that changes based on the cell. For example:
F66
F67
F68
F69
Clell-link-update.jpg
P-217---Good-Catch---Near-Miss-P.xlsm
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Question by:cssc1
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11 Comments
 
LVL 33

Expert Comment

by:Norie
ID: 40015929
Instead of droddown controls you could use Data>Validation...

To do that select the range you want the dropdowns in, goto Data>Validation..., select the List option and enter this for the source.

 =Foreman!$B$2:$B$21

The value picked from the data validation dropdown will go in the cell the validation is in, so no need to set the linked cell.
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LVL 43

Expert Comment

by:Saqib Husain, Syed
ID: 40015949
You can copy down the controls all the way to 2000 and then run this macro

Sub adddb()
For Each shp In ActiveSheet.Shapes
If Left(shp.Name, 9) = "Drop Down" Then
shp.ControlFormat.LinkedCell = shp.TopLeftCell.Address
shp.TopLeftCell.Select
End If
Next shp
End Sub
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Author Comment

by:cssc1
ID: 40016198
The macro locked up see attached image
lockup.jpg
lockup.jpg
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LVL 43

Expert Comment

by:Saqib Husain, Syed
ID: 40016220
How long did you wait? This is a very slow process.
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Author Comment

by:cssc1
ID: 40018044
20 MIN
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LVL 33

Expert Comment

by:Norie
ID: 40018095
If you used Data>Validation... it would take seconds.:)
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Author Comment

by:cssc1
ID: 40018606
what is data validation?
0
 
LVL 33

Expert Comment

by:Norie
ID: 40018837
I tried to explain in an earlier post but probably made a bad job of it.

To set up data validation first select your range, F11:F2000, you can do by entering F11:F2000 in the Name box to the right of the Formula bar.

Then click the Datat tab, select Data Validation>Data Validation...

Now in the Allow box select List from the dropdown.

You should now see a box labelled Source which you should enter this in.

 =Foreman!$B$2:$B$21

Finally click OK.

Now you should have dropdowns in each cell of the range F10:F2000.

Whenever you select a value from one of the dropdowns that value will go in the corresponding cell.

Does that help?
0
 

Author Comment

by:cssc1
ID: 40021079
Yes, this did work. However, the "Cell Link" box on the "Control" tab of the Format Control screen all say: $F66.

The Cell Link should be equal to the row. For example: F11, F12, F13, F14.....
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LVL 33

Accepted Solution

by:
Norie earned 500 total points
ID: 40021487
The data validation replaces the dropdown controls, so remove those controls.

See the attachment, in each cell in F11:F2000 there's a dropdown.
P-217---Good-Catch---Near-Miss-P.xlsm
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Author Closing Comment

by:cssc1
ID: 40023940
Your expert help solved my problem.
Thanks
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