Solved

Exchange 2010 / SBS 2011 - saving emails on the server & extra folders get created

Posted on 2014-04-24
2
372 Views
Last Modified: 2014-04-25
I'm not too familiar with SBS / Exchange, so....

a group with SBS 2011 wants to save some emails for others in the office and to make sure these emails are accessible and grouped to the account they relate to.

So they will click on an email in outlook, choose save as, and it appears they would choose HTML and choose a folder location under \\server\correspondence.

The email as an HTML would be created, along with the attachments and a folder with the same name as the email.html file.  In the folder are a couple xml's:

colorschememapping.xml
filelist.xml
themedata.thmx

they want to delete the folders to reduce the clutter in the folder - that one email can have several entries - the email.html, the folder, and then each attachment.

Can they delete the folders?  That will potentially break the way the email looks?  Any other issues that will cause?  Is there a better way to save the emails?  save as email message, right?
0
Comment
2 Comments
 
LVL 35

Assisted Solution

by:Cris Hanna
Cris Hanna earned 200 total points
ID: 40022287
in my opinion they approaching this wrong.  I would create Public Folders in exchange, then just give all the appropriate people access to the folder and move the mail there
0
 
LVL 22

Accepted Solution

by:
Larry Struckmeyer MVP earned 300 total points
ID: 40022391
Agreeing with Cris Hanna.  Public folders is the way to go.  You can use them for other purposes besides email, such as a corporate contact list and a shared calendar.

http://technet.microsoft.com/en-us/library/bb397221(v=exchg.141).aspx
0

Featured Post

Free Tool: Subnet Calculator

The subnet calculator helps you design networks by taking an IP address and network mask and returning information such as network, broadcast address, and host range.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Lotus Notes – formerly IBM Notes – is an email client application, while IBM Domino (earlier Lotus Domino) is an email server. The client possesses a set of features that are even more advanced as compared to that of Outlook. Likewise, IBM Domino is…
This article explains how to install and use the NTBackup utility that comes with Windows Server.
In this video we show how to create an Accepted Domain in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Mail Flow >> Ac…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

791 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question