?
Solved

Exchange 2010 / SBS 2011 - saving emails on the server & extra folders get created

Posted on 2014-04-24
2
Medium Priority
?
386 Views
Last Modified: 2014-04-25
I'm not too familiar with SBS / Exchange, so....

a group with SBS 2011 wants to save some emails for others in the office and to make sure these emails are accessible and grouped to the account they relate to.

So they will click on an email in outlook, choose save as, and it appears they would choose HTML and choose a folder location under \\server\correspondence.

The email as an HTML would be created, along with the attachments and a folder with the same name as the email.html file.  In the folder are a couple xml's:

colorschememapping.xml
filelist.xml
themedata.thmx

they want to delete the folders to reduce the clutter in the folder - that one email can have several entries - the email.html, the folder, and then each attachment.

Can they delete the folders?  That will potentially break the way the email looks?  Any other issues that will cause?  Is there a better way to save the emails?  save as email message, right?
0
Comment
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 35

Assisted Solution

by:Cris Hanna
Cris Hanna earned 800 total points
ID: 40022287
in my opinion they approaching this wrong.  I would create Public Folders in exchange, then just give all the appropriate people access to the folder and move the mail there
0
 
LVL 22

Accepted Solution

by:
Larry Struckmeyer MVP earned 1200 total points
ID: 40022391
Agreeing with Cris Hanna.  Public folders is the way to go.  You can use them for other purposes besides email, such as a corporate contact list and a shared calendar.

http://technet.microsoft.com/en-us/library/bb397221(v=exchg.141).aspx
0

Featured Post

Has Powershell sent you back into the Stone Age?

If managing Active Directory using Windows Powershell® is making you feel like you stepped back in time, you are not alone.  For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

MS Outlook is a world-class email client application that is mainly used for e-communication globally.  In this article, we will discuss the basic idea about MS Outlook, its advanced features, and types of MS Outlook File formats.
A list of top three free exchange EDB viewers that helps the user to extract a mailbox from an unmounted .edb file and get a clear preview of all emails & other items with just a single click on mailboxes.
In this video we show how to create a mailbox database in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Servers >> Data…
The basic steps you have just learned will be implemented in this video. The basic steps are shown to configure an Exchange DAG in a live working Exchange Server Environment and manage the same (Exchange Server 2010 Software is used in a Windows Ser…
Suggested Courses

741 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question