SBS 2011 / exchange 2010 - should they be using public folders?
Posted on 2014-04-24
I'm not too familiar with SBS / Exchange, so....
a group with SBS 2011 wants to save some emails for others in the office and to make sure these emails are accessible and grouped to the account they relate to.
So they will click on an email in outlook, choose save as, and it appears they would choose HTML and choose a folder location under \\server\correspondence.
Anohter of my questions I just posted asked if they should be choosing 'email message' rather than HTML.
But is a better answer to be using public folders? They have dozens of folders related to each group of emails. So there'd be 1 big 'public folder' called correspondence and then sub folders for each grouping? Or make a top public folder for each group of emails?
are there limits to number of folders, number of emails in a folder, size of folder, etc when dealing with public folders?
are things any easier to search in public folders vs. as files in windows explorer?
And then rather than save as, choose folder location on the shared drive, they would just drag emails into the appropriate public folder?
Are they less / more susceptible to recover emails if accidentally deleted, folder deleted or dragged into another folder?
how does everyone get that shared folder? do I have to touch each desktop? Will they still be able to get to the public folders from OWA?