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Office 365 Private Blog security

Posted on 2014-04-28
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Last Modified: 2014-05-03
I have a blog site set up in Office 365, SharePoint Online, internally (not on the public site).  I only want a few people to be able to post and manage content, so I have a group set up as contributors.  The typical user should only have read access, but I also want them to be able to comment on individual postings.  If the Everyone group has Read access, they can "Like" postings, but cannot add comments.  I don't see a permission level that will allow them to comment but not allow them to create new posts.  Any ideas on how this can be accomplished?
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Question by:GStoner
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8 Comments
 
LVL 74

Assisted Solution

by:Jeffrey Kane - TechSoEasy
Jeffrey Kane - TechSoEasy earned 250 total points
ID: 40027642
Complete documentation for how to configure permissions on your SharePoint Blog Site can be found here:  http://office.microsoft.com/en-us/windows-sharepoint-services-help/configure-permissions-for-a-blog-HA010021567.aspx

To customize comment permissions, under Admin Links, click the "Manage Comments" link.
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GStoner earned 0 total points
ID: 40027748
Well, you pointed me in the right direction and I was able to figure it out.  The document and instructions you referenced are for on-premise SharePoint 2007.  I'm using SharePoint Online 2013 and the menus are completely different.

From the blog, I went to Settings, Site Contents.  There are separate content lists for Posts and Comments.  Going into the Comments list, I removed inherited permissions and changed the general user group permissions so that they have Contribute access for Comments.  It is working.
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LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 40027751
Similar settings.

BTW, the default permissions settings on a Personal Blog that is enabled from my.sharepoint.com should have already had separate settings for the comments list.
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LVL 74

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by:Jeffrey Kane - TechSoEasy
ID: 40027776
FYI, My instructions that I actually wrote out for you were NOT for SharePoint 2007 -- they are for Office 365 SharePont online.
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Author Comment

by:GStoner
ID: 40027794
In SharePoint Online 2013 there is no "Admin Links" or "Manage Comments".  

It is "Settings", "Site Contents", "Comments", Settings", "Permissions for this List".
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LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 40028473
Perhaps you are not using the Blog Site Template?  Because when I create a Blog Site, it does add "Admin Links" on the right column of the page.  (These are actually titled Blog Tools on the newer templates -- but they only show up if you are an admin for the blog).

Blog Admin Tools
And there very much is one called "Manage Comments".

I think we are just looking at two different things -- SharePoint has many ways to accomplish what you are trying to do.
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Author Comment

by:GStoner
ID: 40029662
You are correct that Contributors to the blog site do have the Blog Tools menu on the right as your screenshot shows, but Manage Comments only allows for editing and managing of posted comments.

The particular blog that I'm working with has contributors and viewers.  The viewers cannot add blog posts and do not have access to the Blog Tools on the right (they don't even show up).  This is by design, because this blog is being used as a company news blog with control over who is posting content.  We don't want everyone posting randomly in this particular blog.

What I was looking for in my original question was a way to allow the Viewer group to be able to add comments to blog posts.  By default, with view only permissions, they cannot add blog posts or comments.  

In order to open up the permissions for just the comments, I had to do the following steps on the blog site as an Admin: "Settings", "Site Contents", "Comments", Settings", "Permissions for this List" - and change the permissions to Contribute for the Viewer group.  They cannot add new posts, but they can comment on existing posts.
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Author Closing Comment

by:GStoner
ID: 40039046
My question was specific to Office 365 SharePoint Online.  The solution provided was documentation for on-premise SharePoint 2007 and is very different from the on-line version.  It did point me in the right direction, so I thought it was worth 50% of the points.
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