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Meeting invites sent to all delegates

Posted on 2014-04-28
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Last Modified: 2014-05-07
Hi guys,

 I'm sure this will be easy for an exchange nut. We have a small organisation of around 10 users. Each user needs full permissions to each user's calendar. I used PowerShell to give access to everyone's calendar.

 Now the user is complaining that every time someone schedules an appointment for another user, everyone gets the meeting invite.

 Is there an easy way to use PowerShell to stop this.

 Any help appreciated - thanks!
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Question by:Talds_Alouds
7 Comments
 
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Expert Comment

by:Raheman M. Abdul
ID: 40029259
what powershell cmdlets you used?
Can you take screenshot of the user's calendar and delegate permissons? ( blur the image if needed for security)
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Expert Comment

by:Saakar
ID: 40029281
I believe there is no way to remove delegates using PowerShell; the best option is to do it manually and since you have a small organisation it should not be pain
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Expert Comment

by:jrhelgeson
ID: 40030326
How did you grant everyone access to everything? Did you change the default settings? Or did you enumerate every user and give every user access to every other users calendar?

The following command will enumerate all user mailboxes and permissions that have been granted;
$Mailboxes = Get-Mailbox
foreach ($mailbox in $Mailboxes) {Get-MailboxFolderPermission -Identity ($mailbox.UserPrincipalName + ":\Calendar") | Format-Table @{Label = "Mailbox"; Expression = {($mailbox.UserPrincipalName)}}, @{Label = "Alias"; Expression = {($mailbox.Alias)}}, FolderName, User, AccessRights}

Open in new window


Once I know how access was granted, then I can help in taking it away.
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Author Comment

by:Talds_Alouds
ID: 40030757
Thanks for your replies.

Sorry I don't think I was clear. Users need to be able to create/delete/modify other user's calendar entries but they don't want the emails going out to everyone every time someone makes an appointment.
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Expert Comment

by:jrhelgeson
ID: 40032075
I'll ask again: How did you set up those permissions?  If you set the people up as delegates, then they are supposed to get those notifications.

1) Did you change the 'default' user to full access? or Did you give every individual access rights to every other individual?
2) What were the powershell commands you used to set up this access

I provided you commands to see the full output of all user accounts so you could help provide answers to these questions if you were unable to answer the two questions above.

Once we figure out how you provided that access, then we can figure out how to get it fixed and done right.
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Accepted Solution

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Talds_Alouds earned 0 total points
ID: 40038519
Hi,

Thanks for your response. We ended up sorting it out.

Jrhelgeson - I can't remember the powershell commands I used but I ran it for every user. I'm pretty sure I set calendar permissions to owner for every user. It was a manual process but was better than going to each user's terminal services session.

We ended up unchecking the box under delegate access in under File>Account settings (in Outlook) which said 'Delegate receives copies of meeting...'. Users needed to uncheck that setting for all users in their delegates list.

Thanks for everyone's help.
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Author Closing Comment

by:Talds_Alouds
ID: 40046643
Ended up finding resolution to problem via further research.
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